What are the responsibilities and job description for the Personal Assistant position at PYC TRANSPORT SERVICE?
Overview
We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative and operational support to our executive team. This role is vital in ensuring seamless daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will demonstrate proactive problem-solving, impeccable attention to detail, and a passion for creating efficient workflows. Join us and be part of a vibrant environment where your organizational talents will drive success and contribute to our mission of excellence.
Responsibilities
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software.
- Handle confidential information with discretion, ensuring data security and privacy at all times.
- Prepare, proofread, and transcribe documents, reports, presentations, and correspondence with precision and clarity.
- Organize events, meetings, and conferences from planning stages through execution, including venue booking, catering arrangements, and technical setup using video conferencing software.
- Oversee office management tasks such as filing systems, data entry, front desk duties, multi-line phone systems, and general clerical support to ensure smooth daily operations.
- Facilitate internal communication by drafting memos, emails, and updates; collaborate effectively with C-suite executives and team members across departments.
- Coordinate project activities by tracking deadlines, preparing status reports, and assisting with project management tools to ensure timely completion of initiatives.
Experience
- Proven experience as a Personal Assistant or Executive Assistant supporting senior management or C-suite executives in a fast-paced environment.
- Demonstrated expertise in office management functions such as filing systems, bookkeeping using QuickBooks or similar software, and administrative support tasks.
- Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple projects simultaneously.
- Excellent written and verbal communication skills complemented by proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and productivity tools like DocuSign.
- Experience coordinating business travel logistics including transportation bookings and accommodation arrangements.
- Familiarity with event planning processes from concept through execution; experience organizing corporate or professional events is preferred.
- Technical proficiency in video conferencing software (e.g., Zoom, Microsoft Teams), data entry accuracy, proofreading skills, and handling confidential information with integrity.
Join our team to make an impactful difference by streamlining operations and supporting our leadership’s vision! We value energetic professionals eager to contribute their skills in a collaborative environment where your efforts truly matter.
Pay: $25,000.00 - $26,500.00 per year
Benefits:
- Relocation assistance
Work Location: Hybrid remote in Houston, TX 77002
Salary : $25,000 - $26,500