RTG Executive Assistant (Atlanta, GA)

COMPANY OVERVIEW

Realty Trust Group (RTG) is a national leader in providing comprehensive real estate solutions for the healthcare industry. With a team of over 150 dedicated professionals, we serve clients in more than 40 states across the country. Our objective, accountable, and trusted expertise enables us to deliver innovative solutions in healthcare real estate through a comprehensive range of services, including advisory, development, transactions, operations, and regulatory compliance. 

We are honored to have received the "Best Places to Work" recognition from Modern Healthcare for five consecutive years, a testament to our unwavering commitment to fostering an exceptional work environment that values the well-being and professional growth of our employees. Furthermore, RTG was recently named a "Best in Business" company and ranked among the Top Healthcare Development Companies by Modern Healthcare, solidifying our position as a leader in the industry. 

In addition to our accolades, we currently manage a portfolio of over 26 million square feet of healthcare assets and have successfully completed healthcare transactions totaling more than $3 billion, reinforcing our expertise and reputation in the industry. 

With offices in Nashville, Knoxville, and Johnson City, TN; Atlanta, GA; Tampa, FL; Houston, TX; and Greensboro, NC, we are well-positioned to deliver exceptional services tailored to the diverse needs of our clients nationwide. 

For more information about RTG and our innovative healthcare real estate services, visit www.realtytrustgroup.com. Stay connected with us on Facebook, YouTube, and LinkedIn for the latest industry insights and company updates. 

JOB DESCRIPTION and RESPONSIBILITIES

The Executive Assistant is responsible for supporting the executive team on various initiatives, both administrative and client related, and preparing documents and presentations for final production. Executive Assistant reports directly to the Executive Vice President and Senior Vice President.

Specific responsibilities include:

• Extensive use of Microsoft Office with special focus on Outlook calendar usage, processing documents, and the creation, linking, and/or updating of spreadsheets. 
• Assist in creation, preparation and production of proposals, marketing collateral, and executive work product utilizing PowerPoint, Microsoft Publisher, and InDesign software.
• Draft letters, reports, and other documents. 
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. 
• Conserve executives' time by reading, researching, and routing correspondence.
• Collect and analyze information and initiating telecommunications.
• Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. 
• Anticipate and prepare necessary materials for appointments, meetings, and telephone calls.
• Answer multiple phone lines and direct callers by greeting them using excellent phone etiquette. 
• Communicate to the office/firm on behalf of the executive team, as directed -- both in person and electronically. 
• Manage travel arrangements and related expenses for the executive team. 
• Enter time and expenses into billing system. 
• Open, sort, and distribute incoming correspondence, including faxes and email for the office.
• File and retrieve corporate documents, records, and reports. Maintain/order office supplies, order/set-up meals, clean-up of office and conference room. 
• Provide administrative assistance as needed.

COMPETENCIES

• Positive attitude. 
• Able to keep information confidential. 
• Ability to work both independently and within a professional team environment. 
• Adaptable. 
• Strong communicator. 
• Detail oriented. 
• Organized. 
• Team player and a leader. 
• Problem solver. 
• Multi-tasker. 
• Self-starter. 
• Able to accept constructive criticism. 
• Timely decision-maker.

EDUCATION AND EXPERIENCE

• High school degree required, Associate's or Bachelor's Degree preferred.
• 3-5 years' experience required. Real Estate company experience preferred.
• Competence with relevant software including Outlook, MS Word, PowerPoint, Excel, Adobe Creative Suite/InDesign or similar graphic design platform required.

ALLOCATION OF TIME

• Business Client Development – 0%
• Client / Project Work – 30%
• Administrative – 70%

No travel is required.

BENEFITS

RTG offers a competitive compensation package, including an incentive-based compensation plan, health, life and long-term disability insurance; 401(k) with company matching; and profit sharing.