What are the responsibilities and job description for the Contracts Manager (Public Safety Programs) position at PURVIS?
PURVIS Systems is a technology solutions partner that develops, implements and maintains mission-critical solutions for federal and local governments.
PURVIS is seeking a Contracts Manager for our Public Safety Programs, who will be responsible for overseeing contract administration, financial management, and business operations supporting state, municipal and public safety customers. This role serves as a key business partner to project managers and operational leaders by managing contracts, monitoring project financial performance, supporting forecasting and budget activities, and ensuring compliance with contractual and financial requirements. The position requires strong analytical, organizational, and communication skills and the ability to manage multiple priorities across a portfolio of projects and service agreements.
\nContract Management
- Draft, review, negotiate, and administer contracts supporting municipal, state, and public safety customers, including installation, service, and maintenance agreements.
- Manage contract lifecycle activities from proposal support through contract closeout.
- Serve as the primary contractual liaison with municipal customers, subcontractors, vendors, and internal project teams.
- Support proposal and bid response efforts by reviewing Requests for Proposals (RFPs), Invitations for Bid (IFBs), and Requests for Quotes (RFQs).
- Ensure compliance with state and local procurement requirements, contract terms, and service-level obligations.
- Develop and maintain standardized contract templates, including service agreements, maintenance agreements, licensing agreements, and non-disclosure agreements.
- Monitor contract deliverables, renewal schedules, warranty provisions, and service-level commitments.
- Coordinate subcontract issuance and support subcontract administration activities.
- Manage contract amendments, renewals, and extensions across multi-year service agreements.
Financial & Business Management
- Partner with project managers to monitor project financial performance, including revenue, backlog, profitability, billings, and cash collections.
- Support annual budgeting, forecasting, and monthly financial review processes for Public Safety programs.
- Analyze project financial results and identify risks, opportunities, and corrective actions.
- Assist with pricing strategies, proposal cost development, and contract financial analysis.
- Monitor labor utilization, project staffing assumptions, and cost performance against budget.
- Prepare financial reports, dashboards, and performance metrics for operational leadership.
- Assist in identifying and implementing process improvements to improve financial visibility, operational efficiency, and business performance.
- Support compliance with internal policies, customer requirements, and audit requests.
- Maintain accurate business records and organized electronic contract and financial documentation.
Operational Support
- Serve as a business partner to Public Safety leadership and project managers.
- Support strategic planning and operational initiatives within the Public Safety division.
- Coordinate cross-functional efforts between operations, finance, contracts, and project management teams.
- Identify operational risks and recommend solutions to improve program execution and customer satisfaction.
- 7–10 years of experience in contract administration, project controls, finance, business operations, or program management, preferably supporting state, municipal, or public safety customers.
- Bachelor’s degree in Business, Finance, Accounting, Management, or related field (or equivalent experience).
- Demonstrated knowledge of state and municipal procurement processes.
- Strong understanding of project financial management, budgeting, forecasting, and profitability analysis.
- Knowledge of installation and service-based contracts and multi-year service agreements.
- Experience with competitive bid processes.
- Experience working with public safety or municipal customers preferred.
- Strong analytical and financial acumen.
- Strong contract negotiation and administration skills.
- Excellent organizational and time management abilities.
- Strong attention to detail and ability to manage multiple concurrent priorities.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively across departments.
PURVIS has been committed to sustainable growth since our inception in 1973, striving for continual improvement without ever losing sight of our core values: transparency, integrity, and teamwork. We provide the tools and path for each employee to be successful – and in return, ask you to play a pivotal role in helping your peers and clients be successful, providing top-notch teamwork and service. Peace of Mind at PURVIS means knowing your work provides immeasurable value to our team, our partners and our clients.
The PURVIS Team values the health and financial security of every employee. This is why we have chosen to offer all full‐time employees a comprehensive package of group benefit programs with enrollment options intended to offer flexibility – in both plan selection and level of coverage to maximize the value of your benefits as cost effective and affordable without compromising quality.
PURVIS values the diversity of our team. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.