What are the responsibilities and job description for the Administrative Assistant position at Purvis, Gray & Company, LLP ~ Certified Public Accountants?
Job Title
Administrative Assistant
Location
Gainesville, Florida
Job Type
Full Time
Job Summary
Purvis Gray is seeking a dependable and detail-oriented Administrative Assistant to provide essential administrative and clerical support to our Gainesville office. This role handles daily operations, including document management, vendor coordination, and basic bookkeeping. The ideal candidate will be highly organized, resourceful, and capable of multitasking in a fast-paced professional environment while maintaining a positive, customer service-focused attitude.
Company Overview & Culture
Since 1946, Purvis Gray has grown organically across Florida by putting people first, clients and team members alike. We foster a collaborative, supportive environment where professional development is encouraged and wins are celebrated together. Our teams work across industries including government, nonprofits, construction, and healthcare, providing dynamic experiences and long-term career growth. We believe in investing in our people, offering comprehensive benefits, mentorship programs, and opportunities to work alongside partners who are committed to your success.
Key responsibilities include but are not limited to:
- Handle incoming and outgoing calls with clients, vendors, and company contacts as needed.
- Monitor and replenish office supplies, event materials, and sponsorship inventory.
- Coordinate workspace layout and office furniture needs.
- Coordinate any vendor needs
- Perform data entry, scanning, photocopying, and filing of various document types.
- Verifying documents, and other clerical support functions, as needed
- Handle incoming and outgoing mail.
- Perform general bookkeeping duties, including posting information to accounting software, distributing invoices, and ensure receivables are collected timely.
Skills & Qualifications:
Required
- Associate or bachelor’s degree.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Strong written and verbal communication skills.
- Highly organized and efficient with strong attention to detail.
Preferred
- Experience in a professional services environment.
- 2 years of experience in administration, operations, or office management.
- Familiarity with firm-specific systems.
Compensation & Benefits:
- Competitive salary based on experience
- Health, dental, and vision insurance
- 401(k) with firm contribution
- Generous PTO and paid holidays
- Firm-sponsored professional development and training
Purvis Gray is an Equal Opportunity Employer. We welcome all qualified applicants and do not discriminate based on race, color, religion, sex, age, national origin, disability, veteran status, gender identity, or any other protected status.