Executive Assistant to the CEO

JOB TITLE: Executive Assistant to the CEO

LOCATION: Mandel JCC, Primarily Palm Beach Gardens, but may be require to be in Boynton Beach office on occasion

CLASSIFICATION: Full-Time

PAY: Salary: $60,000 -$70,000

About The Mandel JCC

The Mandel JCC of the Palm Beaches is a vibrant, inclusive community center dedicated to strengthening Jewish life, fostering personal growth, and building meaningful connections. Through programs in fitness, aquatics, early childhood education, camps, arts & culture, and community engagement, the Mandel JCC provides a welcoming environment for individuals and families of all backgrounds.

Position Summary

Purple Unicorn, on behalf of the Mandel JCC of Palm Beaches, is hiring an Executive Assistant to provide high-level administrative support to the CEO. This position serves as a central point of coordination for communication, scheduling, and operational needs across the organization on the leader’s behalf. Approximately 80% of the role is focused on direct executive support, and 20% involves broader organizational project work to support cross-departmental initiatives and agency priorities.

The ideal candidate is proactive, detail-oriented, highly organized, and capable of managing a fast-paced environment with professionalism, discretion, and warmth.

Position will require on-site support at the Palm Beach Gardens site; but may require to be in the Boynton Beach office on occasion. Hours are 8am - 4pm (M-F).

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, schedule meetings, coordinate appointments, and protect executive time with strong prioritization.
• Serve as the primary point of contact between the CEO and staff, board members, donors, members, and community stakeholders - with confidentiality top of mind.
• Ability to partner effectively with the board of directors and drive board governance.
• Prepare and edit correspondence, reports, presentations, talking points, and meeting materials.
• Support board-related communications, including scheduling, agenda development, minutes, document preparation, and follow-up.
• Monitor deadlines and track ongoing commitments to ensure the CEO stays informed and prepared.
• Other duties as assigned
  
  

Organizational Projects

• Assist with cross-departmental projects, helping develop timelines, track progress, and maintain documentation.
• Provide administrative and operational support for major organizational events or initiatives.
• Collaborate with leadership and staff to ensure project needs are met efficiently and on schedule.
• Help streamline processes, create systems, and improve administrative workflows throughout the agency.
• Maintain organized electronic and physical files and recordkeeping systems.
• Support internal communication by helping draft announcements, reminders, and updates.
• Coordinate logistics for internal and external meetings, including room setup, technology needs, and hospitality arrangements.
• Assist with invoice processing, expense tracking, CEO reimbursements, and organizational purchasing.
• Help prepare reports or budget-related materials as requested by the CEO.
• Maintain confidentiality regarding financial, personnel, and organizational information at all times.
  
  

Qualifications

Required

• 4 years of administrative or executive support experience, preferably supporting senior leadership.
• Exceptional organizational and time-management skills with the ability to handle multiple priorities simultaneously.
• Strong written and verbal communication skills.
• High professionalism and discretion when handling sensitive or confidential information.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with learning new technology systems.
• Customer-service mindset aligned with the JCC’s mission and values.
  
  

Preferred

• Experience in a nonprofit environment or community-focused organization.
• Familiarity with board governance or donor relations.
• Knowledge of Jewish communal organizations or cultural practices (welcomed but not required).
• Experience with CRM or project management systems.
  
  

Personal Attributes

• Proactive problem solver with a positive, “can-do” attitude
• Strong attention to detail and follow-through
• Ability to stay calm, confident, and organized in a fast-paced environment
• Collaborative, supportive, and relationship-oriented
• Flexible and adaptable to shifting priorities
  
  

Why Should You Join JCC?

Jewish Community Centers are multi-service community agencies that provide a wide array of programs, courses, and activities for people of all ages. In addition to stimulating and rewarding work, you will enjoy a friendly family-like atmosphere that values your mental and physical well-being. JCC employees can use the on-site fitness facilities and take part in all the programs available. Competitive salaries and generous holiday, vacation, and healthcare plans underscore your importance to the JCC. In a recent survey of JCC employee satisfaction, more than 90 percent of professionals reported enjoying their jobs

Benefits

• Health Benefits
• Competitive Pay
• Life, AD&D, Short Term Disability
• PTO: Vacation, Sick and Personal Days
• Voluntary Benefits: Pet Discount Program, Financial Wellness, Identity Theft Protection, Accident and Critical Illness
• Staff Discount on our Programs (FT and PT employees!)
  
  

Our mission at the Mandel JCC of the Palm Beaches is to build community and enhance connection to Jewish life. We embrace employees, members and guests of any race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, marital status, familial status, or any other characteristic protected by Federal and State law. A non-discrimination clause concerning employment opportunity is incorporated in the Personnel Manual. The Mandel JCC of the Palm Beaches will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.