Director of Finance And Human Resources

Position Summary:

Reporting to the CEO, the Director of Finance & HR will serve as a trusted partner responsible for the company’s accounting, financial management, and human resources administration. This leader will manage a small accounting team while remaining actively involved in day-to-day activities, ensuring accurate financial reporting, disciplined cash management, and responsive employee support.

The successful candidate will succeed the retiring Director of Finance & HR, with a planned transition and training period. Established processes, an experienced team, and modern reporting tools provide a strong foundation. The immediate priority is to assume ownership of finance and HR, allowing the CEO to focus on sales and business growth. As the transition progresses, the Director will contribute analysis and practical improvements in areas such as inventory management, purchasing support, and employee retention.

The ideal candidate enjoys working closely with company leadership, takes initiative, and understands how financial decisions affect employees, customers, and operations. This role offers meaningful autonomy and influence within a lean organization that values integrity, collaboration, and care for its people.

Responsibilities:

Finance and Accounting

• Oversee the accounting function, including the general ledger, account reconciliations, monthly close, and preparation of accurate accrual-basis financial statements.
• Lead and support the accounts receivable and accounts payable team, ensuring accurate transaction processing and effective internal controls.
• Manage cash balances, banking relationships, and short-term cash flow forecasts to align liquidity with business needs and shareholder commitments.
• Monitor customer credit, accounts receivable aging, and collections, partnering with internal teams and customers to resolve payment issues.
• Prepare weekly financial metrics and analyze inventory, receivables, working capital, gross margins, and operating expenses.
• Investigate unusual financial results, inventory variances, and transaction discrepancies, translating findings into actionable recommendations.
• Develop financial projections and support planning for profitability, shareholder distributions, and tax obligations.
• Prepare and present clear financial reports for quarterly board meetings, tailoring presentations to shareholders with varying levels of financial expertise.
• Coordinate with the outside accounting firm on financial compilations, tax matters, and related documentation and inquiries.
• Manage sales tax collection and reporting process, including monthly and annual payments and reporting.

Human Resources and Employee Support

• Administer weekly payroll, maintain employee records, coordinate onboarding and benefits, and track paid time off, ensuring accuracy and confidentiality.
• Coordinate with payroll providers, benefits advisers, and other external partners to address employee questions and maintain effective support.
• Partner with branch managers on hiring administration and onboarding and collaborate with the CEO on compensation and employee-related decisions.
• Support initiatives to improve warehouse recruitment, employee retention, and internal career development while reinforcing the company’s people-focused culture.

Operational Partnership

• Provide financial and operational insights to the CEO, branch managers, and other leaders, communicating financial information in clear, practical terms.
• Identify opportunities to improve inventory turnover, financial reporting, purchasing analysis, and back-office processes.
• Support the evaluation and implementation of practical technology improvements, including employee administration, payment systems, and inventory management tools.
• Balance day-to-day responsibilities with process improvement initiatives, exercising sound judgment as business priorities evolve.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Progressive accounting and finance experience, including responsibility for financial reporting, cash management, and leadership of a small team.
• Experience in a privately held or family-owned business, or a similar environment requiring broad responsibilities and hands-on execution.
• Distribution experience strongly preferred. Manufacturing or other product-based industry experience involving complex inventory and high transaction volumes will also be considered.
• CPA certification is a plus but not required.
• Experience with ERP systems, financial analysis, and spreadsheet-based reporting. Experience with Epicor Prophet 21 is a plus.
• Ability and willingness to oversee payroll, benefits, and HR administration in partnership with external providers.
• Demonstrated ability to work closely with an owner or senior leader and communicate effectively with nonfinancial stakeholders.