Special Event Project Manager

Purple, Rock, Scissors is seeking a collaborative, customer-focused Events Project Manager to support our client based in Cupertino, CA. Our client’s conference team serves as a heartbeat of connection, keeping the organization united through best-in-class meetings, events, and productions. The team manages and operates conference center spaces, including theaters, conference rooms, and various indoor and outdoor multi-function environments. This team is committed to delivering premier experiences that bring employees together—whether in person, virtually, or through hybrid gatherings—to foster a sense of community across the brand.

We are seeking someone who thrives in complexity and excels at connecting strategy to execution. As an Events Project Manager, you will coordinate internal meetings and events across multiple locations in the bay area, providing critical project management support to the team and department manager.

The Events Project Manager ensures the seamless implementation of parallel and independent work streams by establishing clear expectations and timelines for both customers and cross-functional partners. In this role, you will:

• Provide high-touch customer service and maintain consistent, efficient communication across all channels.
• Navigate ambiguity to deliver cost-effective and operationally efficient outcomes.
• Work closely with internal teams and external stakeholders to uphold high creative standards.
• Ensure every event reflects exceptional attention to detail and design excellence.

Location: Onsite in Cupertino, CA and surrounding areas

Engagement: Independent Contract, Hourly 6-month contract

Hours: Monday - Friday with some evenings and weekends to support events

Key Responsibilities

• Oversee the complete event lifecycle for internal meetings, campus celebrations, and large-scale productions, from initial planning through post-event wrap-up.
• Collaborate with cross-functional partners including Security, Catering, and other teams to deliver seamless, high-quality events.
• Manage event budgets and coordinate with finance and procurement teams as directed to support compliant processing of vendor agreements and purchase orders.
• Develop and implement streamlined event processes, documentation, and procedures that elevate service quality and operational efficiency.
• Serve as the primary point of contact for event customers, maintaining excellent relationships through proactive communication and high-touch service.
• Design event layouts, coordinate logistics, and manage space utilization to optimize attendee experience and operational flow.
• Identify and mitigate potential risks, solve complex logistical challenges, and create contingency plans to ensure event success.
• Maintain flexibility in work schedule, including early mornings, evenings, weekends, and occasional travel to supported campuses.
• Support the creation of Standard Operating Procedures (SOPs), project dashboards, and system audits to strengthen operational efficiency and transparency.

Required Qualifications

• Bachelor’s Degree or equivalent experience
• 5 years of experience in event and project management within fast-paced, customer-facing environments.
• Proven expertise managing complete event lifecycles, including planning, vendor coordination, logistics, budgeting, and onsite execution.
• Strong project management skills with the ability to manage multiple concurrent events and deliver under tight deadlines.
• Experience leading strategic planning sessions with stakeholders to define scope, align objectives, and secure buy-in.
• Demonstrated proficiency in onsite event management and real-time problem solving.

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Join the PRPL Family: Where Creativity Knows No Boundaries!

At Purple, Rock, Scissors (PRPL), we're all about great ideas, amazing talent, and building a culture where everyone can shine. We don’t care about your race, color, religion, marital status, age, national origin, or whether you prefer pizza or tacos. We care about what you bring to the table. Need assistance or an accommodation due to a disability? No worries! Just give us a shout by emailing careers@prpl.rs and we'll make sure you've got what you need.