Event Manager

Job Summary

The Department Agricultural Economics is seeking an Event Manager. In this role, you will be responsible for the customer experience during in person and online programs and events. This includes all arrangements pertaining to a conference, meeting or event through the Center for Food and Agricultural Business and Department of Agricultural Economics. You will work in conjunction with the learning experience manager and business development manager on program aspects related to delivery as well as coordinate all facilities used on and off campus, equipment rental, hotel room blocks, audio-visual and technical equipment, food service needs, transportation, budget management, registration and special events.

What You'll Be Doing:

• Conference planning for a range of events - from smaller to progressively complex events
• Developing relationships and interacting with clients that encourage repeat business
• Working closely with instructors and outside speakers on contracts, travel arrangements, honorarium payments and preparing materials for the classroom
• Arranging for physical facilities on and off campus, equipment rental, and other contractual services, including but not limited to housing, meeting rooms, catering, transportation, audio visual, signage and instructional materials and all off-site contractual needs
• Developing the registration process with the Conference Division
• Authorizing all expenditures incurred in connection with the activity including dollar transfers, speaker payments and closing accounts with Conference Division
• Monitoring all aspects of the events to see that the approved university policies and procedures are followed, and events are in compliance with applicable regulations and laws
• Supervising registration and check-in for the event
• Serving as on-site manager during the event to monitor and/or correct situations that may arise with AV, timely delivery of food, transportation, etc., as well as monitor client satisfaction
• Documenting and assisting in evaluating the event along with other follow-up activities
• Other duties as assigned

What We're Looking For:

• Bachelor's degree
• 2 years' experience with event planning or related professional experience
• In lieu of degree consideration will be given to an equivalent combination of related education and required experience (Associate's degree 4 years of experience)
• Experience dealing with contracts, budgets, facilities, and a diverse clientele
• Experience with conference and/or meeting industry
• Excellent organizational skills
• Proficient computer skills and knowledge of Microsoft Office

• Highly self-motivated
• Strict attention to detail
• Ability to handle multiple projects with tight timelines and limited supervision
• Ability to work independently and/or in a team environment
• Excellent verbal and written communication abilities
Excellent listening skills

Nice to Have:

• Bachelor's degree in Agricultural Business, Hospitality/Tourism, Marketing, Management, Communication or related area

What We'd Like You to Know:

• Learn more about Purdue’s benefits summary, https://bit.ly/3sHGbls
• Purdue will not sponsor employment authorization for this position
• A Background Check is required for employment in this position
• FLSA: Exempt (Not Eligible For Overtime)
• Retirement Eligibility: Defined Contributions Waiting Period
• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply