What are the responsibilities and job description for the Associate Accounting Specialist position at Purdue for Life Foundation?
Department: Gift Administration & Donor Services
Location: Purdue for Life Foundation
Working for the Purdue For Life Foundation offers a unique opportunity to be part of an organization dedicated to empowering Purdue University alumni and fostering a lifelong connection to the institution. By joining our team, you'll have the chance to contribute to a mission that supports educational initiatives, scholarships, and programs that positively impact the lives of Purdue students and graduates. The Foundation's commitment to education and community engagement provides a fulfilling work environment where you can make a meaningful difference in the lives of individuals and the broader community. Additionally, you'll have access to a network of passionate colleagues and the resources needed to drive positive change, making the Purdue For Life Foundation an inspiring and rewarding place to build your career. Your next giant leap starts here.
Responsibilities
- Become proficient in the use of selected technology and software to accomplish timely and accurate gift processing, receipting, and financial reporting.
- Serve as a resource to Business Managers and their support staff with questions regarding gift and pledge processing and recording in Ascend.
- Provide excellent customer service to fundraisers and their support staff with questions regarding processed gifts, deposits, and corrections to gift accounts.
- Assist with daily review, processing and closing adjustment sessions in Ascend. Provide correction notices to receiving accounting area.
- Assist with the monthly reconciliation of pending accounting corrections confirming PRF and university accountants have completed requested correction.
- Assist with the set-up and deactivation of gift accounts for Purdue University, PRF, PFLF and Regional campuses in Ascend.
- Monthly assist with the reconciliation of pending and clearing items and possible keying errors in Salesforce Ascend and move funds as items are resolved.
- Assist with the monthly pledge reminder process, reviewing and mailing statements.
- Assist with the monthly follow-up on past due pledges.
- Assist with the monthly processing of payroll deduction request.
- Assist with the monthly reconciliation of the university payroll loads and biweekly reconciliation of the PRF payroll loads to Ascend.
- Assist with identifying and implementation of audits to ensure Ascend and OneSolution system data is accurate.
- Other duties as assigned.
- Personal computer and related software skills necessary, Salesforce experience a plus.
- Detail-oriented, strong organizational skills, problem-solving, written and verbal communication skills required.
- Able to handle confidential material responsibly and interact professionally with a wide spectrum of individuals.
- Strong work ethic, ability to work independently as well as in a team environment.
- Regular and reliable in-person attendance is a requirement of this position.
- Occasional evening, weekend and Holiday work.
- High school diploma or equivalent required.
- Experience with databases and accounting procedures required.
- One year data entry experience required.
- Experience in assisting customer or constituent relationships through excellent verbal and written communication.
- University /PRF accounting experience preferred.
*Purdue For Life Foundation job levels and compensation ranges are independent of, and differ from, those of Purdue University.
Benefits Summary for eligible employees:
- 10 paid holidays per year.
- Accrue up to 22 vacation days a year.
- Traditional pre-tax 403(b) and Roth retirement plans available.
- 10% employer contribution to your retirement plan and immediate vesting.
- Health Savings Account- earn up to $700 annually towards medical expenses.
- Employer funded Preventative Dental and Vision insurance.
- Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.