Procurement Systems & Operations Lead - Central Supply

The Procurement Systems & Operations Lead plays a key role in managing our procurement processes and systems to ensure efficiency, cost-effectiveness, and compliance with company policies and regulations. Serving as a functional lead and process owner, the position exercises independent judgment to ensure all institutional spending adheres to complex contract frameworks, audit standards, and fiscal policies. Coordinates the flow, sorting, and metering of all incoming and outgoing mail. Responsible for operating and attending to the Punahou Central Switchboard. Provide administrative office support to Central Supply, Mailing Records, Bookstore, and the Business Office as needed. Primary responsibilities include, but are not limited to:

• Acts as the functional lead to managing and architecting the procurement system.
• Designs, executes, and maintains all information and workflows stored within the system.
• Partners with the Director to train and support users providing technical support and training to ensure staff are effectively utilizing procurement systems.
• Generates relevant reports and analyzes data to inform departmental decision-making.
• Performs contract analysis, reviewing legal terms and conditions to protect the institution from liability and identify “red flag” clauses.
• Supports the contract lifecycle by drafting templated contracts, ensuring "fill-in-the-blank" areas are accurately completed based on established standards.
• Actively tracks contract expiration dates and proactively monitors vendor contact information to ensure records are current.
• Applies established procurement strategies and procedures for daily operations to ensure efficiency and compliance.
• Manages the School’s main switchboard, directing calls to appropriate departments or personnel.
• Processes incoming and outgoing mail, maintaining working knowledge of USPS procedures and permitting requirements.

Position Details:

• Work Year: 12 Months
• School Year: 2025-2026
• Work Hours: Monday - Friday, 7:30 AM –  4:00 PM, Schedule may vary based on operational needs
• Minimum of Salary Range*: $69,300 - Compensation is commensurate with qualifications

*Punahou School offers a comprehensive total rewards program that includes competitive pay and benefits. The pay rate, if displayed, is the minimum hourly rate for the position. Pay for selected candidates will be determined by various factors such as knowledge, skills, abilities, relevant training and experience, and internal equity.

Minimum Qualifications:

• Bachelor’s Degree in Business Administration, Supply Chain Management, Finance, Information Systems, or a related field or combination of education, experience, and training.
• Three (3) years of related experience and/or training of progressively responsible experience in procurement operations, system administration, or business analysis.
• Demonstrated experience managing the back end of a procurement or ERP system including user access control, workflow architecture, and database maintenance.
• Proven experience with reviewing and analyzing contracts to conform with policies.
• Demonstrated proficiency in using Windows, Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Google applications.

Salary : $69,300