What are the responsibilities and job description for the Procurement Specialist - Business Office position at Punahou School?
The Procurement Specialist plays a key role in managing our procurement processes and systems to ensure efficiency, cost-effectiveness, and compliance with school policies and regulations. Primary responsibilities include, but are not limited to:
- Manage the procurement process by assisting faculty/staff members with purchasing supplies and services.
- Review Purchase requests prior to Purchase Order creation to ensure purchase is in compliance with School and department policies and procedures.
- Identify cost savings opportunities when appropriate by recommending alternative products or vendors.
- Place orders with vendors via multiple modes of communication (online, email, telephone, computerized system) and multiples modes of payment (vendor accounts, credit card).
- Assist Accounts Payable in resolving invoice matching discrepancies as well as reviewing new Vendor requests and setting up new Vendor accounts in internal and vendor systems.
- Review incoming Purchase Order deliveries against packing list and Purchase Orders for accuracy, item conditions and accurate documentation of receipts.
- Ensure delivery of incoming shipments to the correct location on campus in a timely manner in accordance with School safety standards.
- Manage the Annual Physical Inventory of Central Supply Inventory and supply accurate reporting to the Business Office.
- Work Year: 12 Months
- School Year: 2026-2027
- Work Hours: Monday - Friday, 7:30 AM - 4:00 PM, Schedule may vary based on operational needs
- Minimum of Hourly Rate*: $23.25/Hour - Compensation is commensurate with qualifications.
- Punahou School offers a comprehensive total rewards program that includes competitive pay and benefits. The pay rate, if displayed, is the minimum hourly rate for the position. Pay for selected candidates will be determined by various factors such as knowledge, skills, abilities, relevant training and experience, and internal equity.
- Bachelor’s Degree in a related field or combination of education, experience, and training.
- Three (3) years of related experience and/or training in an office environment.
- Demonstrated proficiency in using Windows, Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Google applications.
- Working knowledge of relational databases, inventory management systems, procurement systems, student information systems, internet applications preferred. Knowledge of Blackbaud preferred.
Salary : $23