What are the responsibilities and job description for the Administrative Assistant, Dance School - Extended Learning position at Punahou School?
Under the direction of the Dance School Director, the Administrative Assistant works collaboratively to provide diverse administrative, operational, and strategic support to meet the needs of the Dance School program. Manages and ensures the smooth running of the department and helps improve the department’s procedures and day-to-day operations. Develops processes that streamline program activities and functions (e.g. payroll, production calendars, assessments, communication). Takes a lead role in the coordination of student workers, productions and event management.
Works with the Dance School Associate and Co-Curricular Programs Coordinator, as needed, to support program needs. Also provides administrative support for the ISPE/ASPE Dance, Variety Show, Dance Team & Mini Dance Team programs, Youth America Grand Prix Ballet Competition Team, private lessons and performances. Primary duties may include, but are not limited to:
Works with the Dance School Associate and Co-Curricular Programs Coordinator, as needed, to support program needs. Also provides administrative support for the ISPE/ASPE Dance, Variety Show, Dance Team & Mini Dance Team programs, Youth America Grand Prix Ballet Competition Team, private lessons and performances. Primary duties may include, but are not limited to:
- Provides support and information for the Dance School’s faculty members and facilitates relationships and communication with students and families.
- Coordinates and ensures that all student supervision needs are identified and fulfilled.
- Manages all aspects of the facility and event management for all class and lesson instruction, events, meetings, workshops and performances in coordination with appropriate school departments and functions.
- Manages course enrollments & waitlists.
- Prepares payroll submission for program faculty and other employees.
- Actively monitors and reconciles the Dance School general ledgers and budgets.
- Tracks and summarizes all production revenues and expenses.
- Analyzes, organizes and clearly presents a high volume of complex student data to streamline production processes such as casting, measuring, fittings, dressing room assignments, quick change charts, costume distribution and safety procedures.
- Work Year: 9 Months
- Work Hours: 10:30 AM - 5:00 PM, Schedule may vary based on operational needs
- Starting Hourly Rate*: $19.95/Hour
- Bachelor’s degree or equivalent combination of education, experience and training.
- Two (2) years of related experience in a high-volume office environment
- Experience working in a school environment is preferred.
- Demonstrated high proficiency and experience with MS Office Suite (Excel, Word, Power Point) and Google Applications (Google Docs, Forms, Sheets, Slides).
- Punahou School offers a comprehensive total rewards program that includes competitive pay and benefits. The pay rate, if displayed, is the minimum hourly rate for the position. Pay for selected candidates will be determined by various factors such as knowledge, skills, abilities, relevant training and experience, and internal equity.
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