Accounting & HR Administrator

Salary: Based on ExperienceJob Title: Accounting & HR AdministratorJob SummaryThe Accounting & HR Administrator is responsible for supporting and overseeing key accounting, payroll preparation, and human resources functions. This role manages Accounts Receivable and Accounts Payable processes, prepares payroll and bonus calculations, assists with benefits administration, and serves as the organizations BambooHR champion.This position requires a high level of accuracy, organization, and strict confidentiality, as it handles sensitive financial, payroll, and employee information.Key ResponsibilitiesAccounting & FinanceAdminister Accounts Receivable (A/R), including invoicing, collections oversight, deposits, and customer account monitoringSupport tax-related compliance tasks as assignedAdminister Accounts Payable (A/P), including invoice review, vendor management, and payment processingUpload check runs to the bank for positive pay and resolve outstanding or incorrect payablesManage expense reporting through American Express, including reconciling balances and collecting supporting documentationMaintain A/P compliance, including maintaining W-9s and preparing and running 1099 reports at year-endCoordinate with internal accounting as neededPayroll (Preparation & Audit)Prepare payroll for processing, including:Auditing hourly time records for accuracy, compliance, and PTO trackingCalculating monthly sales bonusesPreparing year-end bonus documentation and summariesSubmit payroll data to internal payroll and resolve discrepanciesMaintain secure and confidential payroll recordsRespond to payroll-related employee inquiries professionally and discreetlyHuman Resources, Benefits & BambooHR AdministrationServe as the primary administrator of BambooHR, ensuring data accuracy, system compliance, and effective useMaintain employee records, compensation changes, and documentation within BambooHR with strict confidentialityTrain and support employees and managers on BambooHR processesSupport onboarding and offboarding processes through BambooHRSupport with HR compliance reporting, audits, and documentationSupport with benefits administration, including health insurance, 401(k), life insurance, COBRA, and employee inquiriesPay and reconcile health insurance and benefits invoices (e.g., health insurance and life insurance)Write and track reimbursement checks for eye and dental expenses by employeeManage the PTO program for all employeesReport new hires to the state of PennsylvaniaSend COBRA notices to terminated employeesAdd hours to Empower for 401(k) trackingMaintain and update monthly health insurance tracking reports and year-end totalsQualificationsAssociates or Bachelors degree in Accounting, Finance, Human Resources, Business Administration, or related field (preferred)3 years of experience in accounting, payroll preparation, HR support, and/or office managementStrong understanding of A/R and A/P processesExperience preparing payroll and bonus calculationsExperience administering an HRIS platform; BambooHR experience strongly preferredFamiliarity with benefits administrationProven ability to handle highly confidential information with discretion and professionalismStrong organizational skills and attention to detailProficiency with accounting and payroll systemsStrong communication and collaboration skills