Executive Assistant to the COO

Overview
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate is a self-starter with exceptional communication skills, strong judgment, and the ability to manage multiple priorities in a fast-paced environment.

This role is critical to the efficiency and effectiveness of the executive team and will involve calendar and travel management, project coordination, event planning, and day-to-day office operations. The Executive Assistant will serve as a trusted partner to leadership, ensuring smooth execution of administrative and operational tasks while maintaining confidentiality and professionalism at all times.

Responsibilities

• Manage and maintain executive calendars using Microsoft Outlook, including scheduling meetings, coordinating availability, and arranging travel
• Provide high-level administrative support including email management, document preparation and proofreading, transcription, and data entry
• Coordinate projects, internal initiatives, and assist with planning and execution of company meetings and events
• Serve as a professional point of contact by managing phone calls, emails, and front-desk interactions as needed
• Oversee office operations including filing systems, document organization, and maintaining office supplies
• Support limited personal assistant responsibilities such as personal scheduling and occasional errands for executives
• Assist with client and partner communications and respond to customer service inquiries when appropriate
• Ensure timely completion of administrative tasks, including document execution via DocuSign, report preparation, and record keeping
• Maintain discretion and confidentiality when handling sensitive information

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or senior administrative professional
• Strong organizational and time-management skills with the ability to prioritize and manage multiple projects simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office management tasks including filing systems, clerical support, and data entry
• Working knowledge of QuickBooks is preferred
• Excellent typing speed with high accuracy; strong proofreading and transcription skills
• Professional phone etiquette and experience handling multi-line phone systems
• Exceptional written and verbal communication skills
• High level of discretion, reliability, and attention to detail
• Familiarity with tools such as DocuSign is a plus
• Prior customer service or office experience is highly desirable

Why This Role
This position offers a rewarding opportunity for a motivated professional to work closely with executive leadership, gain exposure to strategic initiatives, and play a key role in the day-to-day operations of a growing organization.

Pay: $45,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of experience do you have supporting senior executives (CEO, COO, President, Vice President or equivalent)?
• What industries have you worked in?
• Do you have prior experience working in a healthcare?
• Briefly describe your most recent role(s) and the types of responsibilities you handled.
• What is your desired annual salary range for this role?

Work Location: Hybrid remote in Dearborn, MI

Salary : $45,000 - $70,000