What are the responsibilities and job description for the SF Office Manager position at Pulley?
About Pulley
Pulley helps the country’s top architects, builders, and retailers speed up every project in their portfolio. With AI-powered permitting intelligence and expert guidance, we eliminate costly delays and bring predictability across the full lifecycle of commercial projects.
Today, permitting is the slowest, most uncertain part of building, spread across 19,000 jurisdictions with different rules, timelines, and surprises. Pulley gives project teams the clarity and predictability they need to move from planning to opening without delays.
We support rollout programs for brands like J.Crew, Solidcore, and Hibbett Sports, as well as major data center buildouts, EV charging networks, and other commercial projects. Our platform dramatically reduces approval timelines, improves forecasting accuracy, and removes thousands of hours of manual work from design and construction teams.
Founded in 2021, Pulley combines deep permitting expertise with purpose-built AI from people who have created products used by millions. We’re backed by CRV, Susa Ventures, Fifth Wall, and leaders from Plaid, Segment, ServiceTitan, and Procore.
About The Role
Pulley is looking for a part-time Office Manager to keep our SF office running smoothly. This is a hands-on, high-ownership role for someone who's resourceful, has great taste, and can operate independently. You'll be the person who makes the office feel like a place people want to be — and makes sure everything works.
This role is ideal for someone with flexible daytime availability (we occasionally need quick turnaround on time-sensitive tasks) and a low-ego approach to getting things done. We anticipate this role demanding ~5hrs/week.
What You'll Do
Ongoing Operations
Pulley helps the country’s top architects, builders, and retailers speed up every project in their portfolio. With AI-powered permitting intelligence and expert guidance, we eliminate costly delays and bring predictability across the full lifecycle of commercial projects.
Today, permitting is the slowest, most uncertain part of building, spread across 19,000 jurisdictions with different rules, timelines, and surprises. Pulley gives project teams the clarity and predictability they need to move from planning to opening without delays.
We support rollout programs for brands like J.Crew, Solidcore, and Hibbett Sports, as well as major data center buildouts, EV charging networks, and other commercial projects. Our platform dramatically reduces approval timelines, improves forecasting accuracy, and removes thousands of hours of manual work from design and construction teams.
Founded in 2021, Pulley combines deep permitting expertise with purpose-built AI from people who have created products used by millions. We’re backed by CRV, Susa Ventures, Fifth Wall, and leaders from Plaid, Segment, ServiceTitan, and Procore.
About The Role
Pulley is looking for a part-time Office Manager to keep our SF office running smoothly. This is a hands-on, high-ownership role for someone who's resourceful, has great taste, and can operate independently. You'll be the person who makes the office feel like a place people want to be — and makes sure everything works.
This role is ideal for someone with flexible daytime availability (we occasionally need quick turnaround on time-sensitive tasks) and a low-ego approach to getting things done. We anticipate this role demanding ~5hrs/week.
What You'll Do
Ongoing Operations
- Manage office snacks, supplies, and Amazon subscriptions — calibrating reorder levels and upgrades proactively without needing to run company-wide polls
- Coordinate shipping logistics, including FedEx account management and package receiving
- Own WiFi and internet connectivity — liaise with ISPs and building management as needed
- Keep the office stocked, organized, and feeling good day-to-day
- Plan and coordinate social events: holiday parties, happy hours, team breakfasts, and occasional candidate onsites
- Help make the SF office feel like a community
- Own physical office projects end-to-end — examples include sourcing and building furniture, coordinating with vendors, and executing on design concepts
- Contribute aesthetic judgment to office environment decisions (we care about how the space looks and feels)
- Support special installations and creative projects
- Interface with building management on infrastructure needs
- Coordinate with internal stakeholders (ops, engineering leads) on facilities requests
- Manage vendor relationships and one-off procurement
- Reliable and responsive. Can turn around quick requests and flag blockers proactively
- High ownership mentality. Figures things out without hand-holding; escalates when needed, not constantly
- Good taste. Cares about aesthetics and has opinions about what looks/feels right
- Flexible daytime availability. Our SF office needs occasional same-day responsiveness
- Comfortable with ambiguity. This role doesn't come with a full playbook; you'll write it
- Local to SF. Must be able to come in-office.
- Bonus: experience with office setup/moves, vendor management, or event coordination