Administrative Support Supervisor

Department:                                Road and Bridge

Position Control Number:          0200-017

FLSA Status:                                Non-Exempt; position is eligible for overtime

Safety Sensitive Designation:    This position is not designated as safety-sensitive.

Random Drug/Alcohol Test:       No

Opening Date:                             July 28, 2026                           

Closing Date:                               August 2, 2026 at 11:59 PM

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY:  Responsible for the maintenance of personnel files, processing of all necessary personnel records, and the preparation of payroll and accurate timekeeping reports for Road and Bridge and Two Rivers Park employees.   

ESSENTIAL JOB FUNCTIONS:

• Reviews the calculation and payment of invoices for maintenance and operations of the Road & Bridge and Two Rivers Park departments; ensures the appropriate accounting of invoices in the departmental budget.
• Completes all status change actions in the Human Resources Information System (HRIS), ensuring the status of all Road and Bridge and Two Rivers Park employees remains current and accurate; makes any corrections as needed.
• Processes all new hire status change actions for new employees hired by the Road and Bridge or Two Rivers Park departments; ensures completion in a timely manner.  
• Ensures new hires attend orientation presented by Human Resources; assists with login or technical problems as needed.  
• Aids employees with the completion of the HRIS new hire checklist; answers questions or assists with forms as necessary.
• Maintains personnel files on current and former Road and Bridge and Two Rivers Park employees including all appropriate personnel records; maintains confidentiality of all personnel records.
• Ensures the accurate calculation of payroll and overtime; enters time data into the payroll financial system.
• Monitors departmental payroll budget and overtime usage.
• Prepares work time records for Road and Bridge and Two Rivers Park as requested.
• Processes and maintains all sick and vacation time requests for Road and Bridge and Two Rivers Park employees; ensures requested time is available and updates total time as needed.
• Provides training for subordinates, including the use of the HRIS and payroll systems and databases; coordinates training for departmental staff. 
• Ensures that employees/supervisors complete all appropriate Workers’ Compensation, FMLA, LWOP, and military leave request forms, that forms are processed in a timely manner, and forwards as appropriate; assists supervisors as necessary in preparation of forms.
• Processes worker’s compensation claims; assists in the coordination of information between Human Resources, the carrier, and the employee. 
• Answers questions for employees and supervisors concerning policies and procedures, leave requests, and employee status as requested.
• Completes all vacancy requisitions using the HRIS to request advertisement of vacant positions for Road and Bridge and Two Rivers Park; receives and distributes applications to the appropriate divisional hiring authority.
• Provides information to employees regarding vacation, payroll, holidays, sick leave, FMLA, Workers’ Compensation, military leave, etc. as needed.
• Prepares outgoing correspondence to the public, employees, and other County offices.
• Maintains records pertaining to all department pre-employment and random drug and alcohol testing.
• Monitors department expenditures; ensures expenditures are within budget limitations and comply with County regulations.
• Compiles data and assists in the preparation of the departmental annual budget.
• Researches and processes Freedom of Information Act (FOIA) requests; obtains requested information, analyzes information, and prepares responses in accordance with applicable laws, policies, and procedures.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Communicates with field crews using a two-way radio to report problems such as utility line breaks or to provide guidance for employee injury situations.
• Prepares daily production reports of departmental work sites or projects. 
• May occasionally be required to remain on-call to receive emergency calls during non-working hours.
• Performs other related duties as required.

PERSONNEL SUPERVISED: Provides lead supervision to one Fleet Records Clerk, one Accounting Clerk I, one Accounting Clerk II, and one Permit Coordinator. 

WORKING CONDITIONS:  Work is performed in a smoking-restricted office environment. Occasional travel to work sites or other county offices may be required. 

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• • Considerable knowledge of departmental policies, procedures, projects, equipment, functions, and terminology.
  • Considerable knowledge of County and department personnel and payroll record-keeping requirements.
  • Considerable knowledge of State, Federal, and County procedures regarding personnel records, FMLA, and Workers’ Compensation leave.
  • Considerable knowledge of office software, including Microsoft Word, Access, Excel, and Outlook.
  • Considerable knowledge of basic bookkeeping principles, processes, and procedures.
  • Ability to prepare detailed statistical and informational reports.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to establish and maintain detailed personnel and financial records.
  • Ability to supervise a staff involved in various clerical and administrative functions.
  • Ability to attend work regularly and reliably. 
  • Skill in the use of payroll and human resources computer systems and applications.
  • Skill in the operation of a calculator.
  • Skill in the operation of a computer.

PHYSICAL REQUIREMENTS:

• • Ability to hear and speak sufficiently to communicate information individually and to groups.
  • Digital dexterity is needed for the operation of a computer keyboard and calculator.
  • Visual acuity is needed to observe work performance and the use of a computer monitor.
  • Ability to travel to various locations within Pulaski County work sites.

EDUCATION AND EXPERIENCE:

Completion of college-level courses in Accounting, Bookkeeping, Office Management, Human Resources, or a related field; considerable experience in accounting, bookkeeping, human resources, or business management; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.