What are the responsibilities and job description for the DMV Title/ Contracts Clerk position at Puente Hills Mitsubishi?
United Imports Auto Group is an established, successful dealer group with 3 stores in California! We represent top brands such as Capitol Nissan, Mitsubishi, and Hyundai.
What We Offer
- Competitive compensation plan
- HEALTH
- DENTAL
- VISION
- 401K
Essential Duties & Responsibilities:
- Automotive and CDK experience 2 Years
- Organize all paperwork in each deal, checks for accuracy in the application documents information is complete.
- Deal recap worksheet ensures gross accuracy.
- Posts vehicle sales and purchases in DMS System. (CDK)
- Verifies that all funds (Cash, Checks EFT) have been collected and receipt all monies received for new and used car deals daily.
- Maintaining a weekly heat sheet log of all contracts, down payment, DMV, Incentive, F & I reserve Issues and issues a written memo to managers.
- File all Certificates of Origin in inventory jackets.
- Process pay-off checks for trade-ins and mail to appropriate financial institution in a timely manner.
- Prepares inventory jackets for new and used vehicles. Post new and used pack.
- Processes/registers all vehicle new and used warranties and extended service contracts.
- Reconcile schedules and post monthly, Incentive, F & I reserve statements, Packs, Extended service contracts statements, Sales Tax worksheet copy to office manager / Controller at end of month.
- Generate and maintain the salesperson’s commission reports and list of commissions on-hold. / Copy to office manager
- Answer customer inquiries or concerns in person, e-mail, fax, or telephone in a professional, customer- focused manner.
- Prepares title documents submit all legal transfer work to the Department of Motor Vehicles.
- Verify lien holder paid off before processing title applications
- Maintains a system to verify out-of-state titles.
- Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the office manager / Controller at the end of month.
- Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
- Other tasks as assigned