What are the responsibilities and job description for the Commercial Insurance Administrative Assistant position at Puccia Insurance Agency?
Job Overview
We are seeking a dynamic and detail-oriented Commercial Insurance Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our insurance office, ensuring smooth daily operations and exceptional client support. Your energetic approach and organizational prowess will help streamline administrative processes, manage client communications, and support our insurance professionals. If you thrive in a fast-paced environment and possess a passion for delivering outstanding customer service, this is the perfect opportunity to grow your career in commercial insurance administration!
Duties
- Manage front desk responsibilities, greeting clients and visitors with professionalism and enthusiasm
- Maintain accurate records through data entry, filing, and document proofreading to ensure compliance and organization
- Utilize software such as Microsoft Office, and Google Workspace for bookkeeping, invoicing, scheduling, and correspondence
- Assist with office management tasks including calendar management, appointment setting, and general administrative support
- Process confidential information with discretion, ensuring data security and privacy at all times
- Support client communication efforts by preparing correspondence, follow-up emails, and supporting documentation
Qualifications
- Proven office management or administrative experience within an insurance or related environment
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Excellent organizational skills with the ability to multitask effectively in a busy setting
- Exceptional phone etiquette and communication skills; bilingual abilities are a plus for serving diverse clients
- Demonstrated ability to handle confidential information responsibly and maintain professionalism at all times
- Previous clerical experience including data entry, proofreading, filing, and calendar management
- Customer service orientation with a friendly demeanor and problem-solving mindset
Pay rate and hours to be discussed at interview. Join us in delivering top-tier administrative support that empowers our team to provide outstanding commercial insurance solutions! We value energetic professionals who are eager to contribute their skills in a collaborative environment. This paid position offers an exciting opportunity to develop your expertise while supporting a thriving insurance office dedicated to excellence.
Work Location: In person