What are the responsibilities and job description for the Senior Associate, Talent Acquisition Operations position at Publicis Groupe?
Company Description
Publicis Groupe is a global leader in communication and is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation. Through a unified and fluid organization, Publicis Groupe partners with its clients across communication, media, data and technology to ensure access to the full breadth of capabilities in every market. Present in over 100 countries, Publicis Groupe employs around 103,000 professionals.
Overview
As a key member of the Publicis Groupe US Talent Acquisition Operations team, you will play a critical role in enabling and optimizing recruitment operations across the U.S. In close partnership with TA Operations Leadership, you will support the planning, implementation, and continuous improvement of TA processes, policies, systems, and best practices.
This role will focus on driving operational excellence by managing and enhancing recruitment tools, ensuring data integrity, and supporting process compliance. You will also contribute to broader Talent initiatives by identifying opportunities to streamline and automate workflows across the full recruitment lifecycle—from sourcing through onboarding—and executing project plans that bring these improvements to life.
You are a process-oriented individual with an understanding of the recruitment process. You thrive in a fast-paced setting with multiple prioritized work streams, and are a collaborative, resourceful team player. You understand how to manage multiple stakeholders and can adjust your approach and communication strategy to influence your audience. You are accountable, proactive, and excited to innovate.
Responsibilities
Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.
Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.
If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com.
Compensation Range: $59,850 - $90,620 USD Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be June 2nd, 2025.
All your information will be kept confidential according to EEO guidelines.
Veterans Encouraged to Apply.
Publicis Groupe is a global leader in communication and is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation. Through a unified and fluid organization, Publicis Groupe partners with its clients across communication, media, data and technology to ensure access to the full breadth of capabilities in every market. Present in over 100 countries, Publicis Groupe employs around 103,000 professionals.
Overview
As a key member of the Publicis Groupe US Talent Acquisition Operations team, you will play a critical role in enabling and optimizing recruitment operations across the U.S. In close partnership with TA Operations Leadership, you will support the planning, implementation, and continuous improvement of TA processes, policies, systems, and best practices.
This role will focus on driving operational excellence by managing and enhancing recruitment tools, ensuring data integrity, and supporting process compliance. You will also contribute to broader Talent initiatives by identifying opportunities to streamline and automate workflows across the full recruitment lifecycle—from sourcing through onboarding—and executing project plans that bring these improvements to life.
You are a process-oriented individual with an understanding of the recruitment process. You thrive in a fast-paced setting with multiple prioritized work streams, and are a collaborative, resourceful team player. You understand how to manage multiple stakeholders and can adjust your approach and communication strategy to influence your audience. You are accountable, proactive, and excited to innovate.
Responsibilities
- Support TA Operations leadership to manage recruitment operations by identifying needs, implementing solutions, and integrating tools and processes to drive efficiency and enhance the overall recruitment experience
- Independently manage deliverables within project workstreams, ensuring timely completion of tasks
- Collaborate with Talent Operations leaders to establish and standardize new TA functionalities, including process audits and documentation across agencies
- Ensure data and compliance integrity through recruiter training and coaching, as needed
- Support leadership with the validation and distribution of monthly, quarterly, and annual reporting
- Monitor adoption and process adherence for TA technologies, providing training insights to regional TA teams
- Coordinate and track iCIMS support ticket submissions, working cross-functionally to ensure system issues are addressed and resolved efficiently
- Support RFP processes and product implementation initiatives
- Manage external vendor partnerships, external agencies, and new platform teams
- Develop and maintain collateral such as playbooks, training decks, meeting notes, and project plans
- Participate in regular all-hands calls to build team cohesion, share performance updates, and address questions
- 2 years of experience within Talent Acquisition; project management and reporting experience preferred
- Advanced experience using an ATS; iCIMS experience is a big plus
- Knowledge of standard TA tools including LinkedIn Recruiter, job boards, and related platforms
- Proficiency in Excel and PowerPoint
- Experience with project documentation, including maintaining trackers, project plans, and communication plans
- Strong analytical skills with the ability to synthesize, organize, and distribute data
- Excellent written and oral communication, interpersonal, and consultative skills
- Strong organizational skills with the ability to prioritize work, juggle multiple tasks, and deliver with a sense of urgency
- Proven attention to detail and a track record of personal accountability
- Strong problem-solving skills; you approach challenges with curiosity and are excited to find solutions
- Experience with targeted communication on project status and goals
- High-energy, adaptable team player with a strong work ethic
Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.
Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.
If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com.
Compensation Range: $59,850 - $90,620 USD Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be June 2nd, 2025.
All your information will be kept confidential according to EEO guidelines.
Veterans Encouraged to Apply.
Salary : $59,850 - $90,620
