Executive Assistant

Publicis Media harnesses the power of modern media through global agency brands Performics, Spark Foundry, Starcom and Zenith. A key business solution of Publicis Groupe ([Euronext Paris FR0000130577, CAC 40], Publicis Media’s digital-first, data-driven global practices deliver client value and drive growth in a platform-powered world. It is present in more than sixty countries with over 23,000 employees worldwide.

The Executive Assistant will handle a wide range of administrative support needs for an Executive that deals with broad and diverse groups internally and externally, such as: Creative, Strategy, Media, Activations/Experiential, and more. You should exhibit professionalism, solid judgment, discretion, and excellent written and verbal communications. You will be proactive in anticipating and prioritizing the business needs of the Executive, and will have superb time management skills, a productive approach toward work, and a strong sense of urgency.

• Manage and maintain calendar schedule; monitoring, updating, prioritizing, and utilizing good judgment and strong decision-making skills
• Manage travel arrangements including flights, hotels, and ground transportation
• Expense reporting – T&E preparation and submission
• Gain an understanding of overall direction of the business and help facilitate efforts to drive that direction forward
• Willingness to engage in and coordinate cultural activities of the agency in partnership with management and executive teams
• Schedule, coordinate, and confirm meetings to include:
  • Reserve conference rooms
  • Set up equipment
  • Place catering orders
  • Initiate conference calls when necessary

• Develop, review, and edit regular and confidential correspondence, presentations, and reports
• Attend regular executive management meetings to record notes, track minutes, and follow-up actions
• Demonstrate confidentiality when handling sensitive information and matters
• Basic project management of executive initiatives
• Coordinate special projects, including personal travel and requests as necessary
• Manage and facilitate monthly company-wide town hall meetings including coordination with other offices to execute company-wide AV set up, track monthly town hall owners, aggregate content, and facilitate Q&A.
• Approve travel, time off, and expenses for the Executive's direct reports

• 4 years experience as an Administrative or Executive Assistant
• Previous experience supporting executive leadership and dealing with confidential information 
• Proficiency in Microsoft Office products - Outlook, Word, Excel, PowerPoint
• Excellent verbal, written and interpersonal skills
• Ability to multi-task and prioritize in a fast paced environment
• Strong organizational, analytical and problem-solving skills
• Ability to take initiative, work independently, and effectively under pressure producing accurate and consistent results

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent. 

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive.  Our benefits package includes medical coverage, dental, vision, disability, 401K,  as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines. 

Compensation Range: $59,850.00 - $78,800.00. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 8/11/2025. 

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Salary : $59,850 - $78,800