Manager Information Governance Compliance

Closing Date to Apply: Until Filled

Salary: $109,324.80 to $191,318.40

Typically, selected candidates are hired at a salary rate between the minimum and midpoint of the range.

Benefits: This link below will provide you with Grant PUD’s benefit that may be available if hired, different employee types are eligible for different benefits.

Grant PUD — Unified Insurance Program (uip-wa.org)

Grant County PUD will administer a background check as part of the hiring process, if selected for this position. 

Position Summary

This position leads a team of compliance professionals responsible for the Information Governance Compliance (IGC) Program at Grant PUD.  This role is responsible for ensuring documents provided to the public are complete, accurate, and free of sensitive information in accordance with state and federal records requirements.  Highly knowledgeable of records management, compliance, best practices, and legal issues pertaining to the retention, archival, scanning, and destruction of Grant PUD’s information assets.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable
accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Leads and supervises all aspects of the Information Governance Compliance Department, consisting of a group of public records professionals.
• Manages the public records request response process in accordance with state laws and Grant PUD policies.
• Responsible for ensuring documents provided to the public have sensitive information removed or redacted in accordance with state and federal requirements and Grant PUD policies.
• Coordinates with Grant PUD’s general counsel on discovery, litigation, and potential litigation, ensuring the best interests of Grant PUD are protected.
• Oversee the document retention process, ensuring requirements are adhered to for Grant PUD records.
• Oversee the evaluation of Grant PUD physical records for storage or destruction in accordance with state regulations.
• Mentor, lead, and coach IGC staff.  
• Provide training and support for IGC staff. 
• Evaluate industry best practices and industry updates to ensure latest records management laws, trends, and methods are implemented.
• Implement training and support in records management best practices, policies, and procedures to employees.
• Respond to records questions from departments and employees regarding retention and storage, destruction, archival, search, research, and related issues in support of an effective records management program.

• In this position, if needed to operate a GPUD vehicle for business purposes, please refer to the Vehicle/Asset Usage Policy, IS-TA-POL-001.

• Demonstrated commitment to Grant PUD’s mission, vision, values, and strategic plan. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
• Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures.
• In this position, if needed to operate a GPUD vehicle for business purposes, please refer to the Vehicle/Asset Usage Policy, IS-TA-POL-001.
• Actively participate in all aspects of our safety program, including but not limited to:
  • Following all safety policies and procedures.
  • Alerting supervisors and coworkers to unsafe or hazardous working conditions.
  • Reporting any safety incidents or close calls within 24 hours to your supervisor.
  • Accepting feedback from supervisors and coworkers regarding your own safety performance.

Required Qualifications (Education, Experience, Licenses & Certifications):

• Bachelor’s degree in Archival Science, Legal, or Compliance field, Business Information Systems, Business Administration, or related field OR 2 additional years of records management, compliance, legal, or related records management experience in lieu of degree.
• Five (5) years of records management, compliance, legal, or related records management experience.
• Two (2) years of experience directly leading and supervising a team or providing professional people leadership.

Preferred Qualifications (Education, Experience, Licenses & Certifications):

• Experience working at a Public Utility District or Government entity.
• Experience in records and information management field and working in compliance with the Public Records Act preferred.
• Experience with data governance, data security, and file search software.

Other Knowledge, Skills & Abilities

• Knowledge of Grant PUD’s computer environment and policies; Federal and State rules and guidelines related to public records; file and records management; retention schedules; general knowledge of personal computer hardware and operating systems.
•  Skills in operating a personal computer and general office equipment; customer service and care; time management; the use of spreadsheets and document imaging systems; organization; interpersonal skills including clear and concise communication, both in writing and verbally.

Physical Requirements

• Position may be eligible for hybrid work arrangement: ☒Yes ☐No
• Majority of work is performed in a standard office setting.
• Typical shift of employees in this position: ☒8 hours☒9 hours  ☐10 hours  ☐12 hours

*For a full list of requirements, the applicant/incumbent should refer to the Physical Capacity Evaluation (PCE).

The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.  Individuals may perform other duties as assigned, including work in other functional areas.

Salary : $109,325 - $191,318