What are the responsibilities and job description for the Administrative Assistant position at Public Safety Training of South Jersey?
Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office activities, supporting team members, and providing exceptional customer service. The ideal candidate will bring a proactive attitude, excellent communication skills, and technical proficiency to help foster an efficient and welcoming work environment. If you thrive in a self-paced setting and enjoy multitasking, this opportunity is perfect for you to showcase your organizational talents and office management expertise. This posistion would be beneficial for college students, as there would be time for homework.
Duties
- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professionalism and courtesy
- Perform data entry tasks accurately using productivity software such as Microsoft Office and spreadsheets to maintain organized records
- Assist with office management duties, including supply inventory, filing systems, and equipment coordination
- Support client communication efforts through phone support, email correspondence, and scheduling appointments
- Utilize QuickBooks for basic bookkeeping tasks such as invoicing and expense tracking
- Provide administrative support to team members by preparing Word documents, reports, and presentations
- Coordinate meetings, prepare agendas, and ensure all logistical details are handled efficiently
- Fingerprinting customers as needed for background checks
Requirements/Preferences
- Proven clerical experience with strong office management skills and familiarity with office productivity tools such as Microsoft Office (Word, Excel) and spreadsheets
- Excellent computer literacy with technical proficiency in data entry, document processing, and office software applications
- Prior experience working at a front desk or in customer service roles demonstrating outstanding phone etiquette and client communication skills
- Bilingual abilities are highly desirable to assist diverse client needs effectively
- Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Experience with QuickBooks or similar accounting software is a plus
- Personal assistant or administrative experience that showcases multitasking capabilities and attention to detail is preferred
- Bilingual in Spanish (Preferred not required)
Join us to be part of a vibrant team dedicated to excellence! We value energetic individuals who are eager to contribute their skills in a supportive environment where your organizational talents will truly shine. This paid position offers an opportunity to grow your administrative expertise while making a meaningful impact every day.
Pay: $18.00 - $20.00 per hour
Expected hours: 30.0 – 40.0 per week
Benefits:
- Employee discount
- Professional development assistance
Work Location: In person
Salary : $18 - $20