Staff Accountant

The Staff Accountant is primarily responsible for travel and expense accounting, credit/collections administration and cash receipts, and performing various accounting tasks on a daily and monthly basis.

Essential Duties and Responsibilities

GENERAL

●    Process daily transactions in the general ledger and prepare/record assigned monthly journal entries as part of the month end close.

●    Reconcile balance sheet accounts, and resolve accounting discrepancies and/or irregularities in accordance with the month-end close schedule.

●    Develop ad hoc schedules and spreadsheets to assist in review and analysis of financial records.

●    Assist in annual audit and 990 tax return preparation, ensuring audit and tax schedules are prepared and submitted for review on a timely basis.

●    Recommend improvements for financial procedures, objectives, and policies to enhance accounting operations and create efficiencies.

●    Ensure compliance with applicable standards, rules, regulations and systems of internal control.

●    Assist with various annual state, federal and regulatory filings.

●    Clearly and concisely convey technical information orally and in writing to individuals.

●    Assist in creating training documents and presentations.

●    Additional duties and responsibilities as assigned.

CASH AND INVESTMENTS

●    Perform daily banking activities such as analysis of incoming wires and deposits, processing ACH transactions, communicating any identified problems to the applicable team member and ensuring timely posting.

●    Record credit card deposits, prepare journal entries and related reconciliations, and manage chargeback responses.

●    Research and respond to customer inquiries in a timely manner.

●    Maintain accounts receivable aging and ensure that issues are escalated promptly.

●    Prepare monthly investment journal entries, related reconciliations and year end roll forward schedules. 

PURCHASING

●    Review and process corporate card transactions and follow-up with departments to ensure all accounting issues are resolved.

TRAVEL/EXPENSE

●    Review and process business travel expense reports utilizing the Company’s expense management system.

●    Ensure expenses are in compliance with company travel policy/procedures, GAAP, IRS guidelines, etc. 

●    Lead in researching/reporting/reconciling expense report discrepancies.

●    Update and create procedure manuals as necessary.

Supervision Received and Exercised

Position works under direct supervision of the Accounting Manager and relies on experience and judgment to plan and accomplish goals.

Minimum Education and Experience Requirements

●    Bachelor’s degree in Accounting, Finance or related field required.

●    2-4 years financial and accounting (GAAP) preferably in a similar non-profit and/or for-profit environment. Management/Supervisory experience not required.

●    Strong understanding and application of GAAP, IRS and audit requirements.

●    Technology savvy with advanced knowledge of accounting and reporting software, and proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).

●    Proficient in using advanced Excel functions such as pivot tables, VLOOKUP, INDEX-MATCH, SUMIF, and COUNTIF to analyze and manipulate data.

●    Experience with Sage Intacct and/or Nexonia software is a plus.

Knowledge, Skills and Abilities Requirements

●    Adaptability: Ensures effective performance when faced with ambiguity, changing environments and demands.

●    Analytic Skills: Ability to think independently, objectively and interpret meaningful themes from quantitative and qualitative data and strong stewardship of confidential and/or sensitive information.

●    Accuracy/Attention to Detail: Ability to accomplish/complete a task while demonstrating a thorough concern for all the areas involved, no matter how small. Includes monitoring and checking work or information to eliminate or minimize error. The ability to process detailed information effectively and consistently.

●    Relationship Management: Team player with a customer service focus and excellent communication/interpersonal skills that can work cooperatively with all levels of employees, management and external customers under tight deadlines.

●    Communication Skills: Demonstrated ability to clearly communicate complex financial data and concepts in a concise manner (written & oral including presentations) to a variety of audiences (internal customers, 3rd parties, and peers) as well as excellent listening and comprehension skills.

●    Ethics: Treats people with respect, keeps commitments, inspires the trust of others, works with integrity and upholds company values;

●    Planning and Priority Setting: Demonstrates an ability to set objectives and organize work appropriately to meet objectives.  Ability to navigate multiple priorities in a deadline driven environment.

●    Presentation Skills: Effective in a variety of presentation settings (one-on-one, small and large groups).

●    Problem Solving & Decision Quality: Ability to identify, analyze, and recommend process improvements including new technology.

●    May be required to work outside of business hours during busy periods.

Physical Requirements 

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

●    While performing the duties of this job, the employee is regularly required to talk and hear.

●    Ability to access information using a computer for up to 4 hours at a time.

●    Requires sitting or standing at a desk for extended periods of time.

●    Requires mobility within the office.

Work Environment.  This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones.

Reasonable Accommodation.  PIR will provide reasonable accommodation to the known physical or mental limitations of a qualified individual with a disability, unless doing so poses an undue hardship on the operation of the business.

Equal Employment Opportunity, OSHA and Harassment

Public Interest Registry (PIR) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender identification or genetics. In addition to federal law requirements, PIR complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfers, leaves of absence, compensation and training.

PIR expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of PIR’s employees to perform their job duties may result in discipline up to and including discharge.

PIR provides a workplace free from recognized hazards and complies with standards, rules and regulations issued under the OSH Act.