GMA Specialist

Company Overview:

With an annual budget of $2.3 billion and more than 7,000 employees throughout the five boroughs, the New York City Department of Health, and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking a new initiative that will meet critical infrastructure needs and make possible strategic investments that will have lasting effects on public health. Investments and improvements through this initiative will help modernize DOHMH's foundational capabilities and data infrastructure, enabling it to partner in complex health and health care environments and, in turn, support better public health outcomes, including COVID-19. This initiative supports larger efforts to rebalance investments in public health and more equitably serve communities and populations.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH. This is a grant-funded position ending in November 2027.

Program Description:

NYC Department of Health and Mental Hygiene (NYCDOHMH)'s Office of Emergency Preparedness and Response (OEPR)was created to promote DOHMH's and NYC's ability to prevent, prepare for, respond to, and recover from health emergencies. OEPR coordinates agency-wide emergency preparedness planning, exercises and training, evaluation of incident response, exercise performance and coordinating with community stakeholders, city, state & federal partners on public health emergency planning and response.

OEPR's work focuses on promoting and protecting public health through emergency preparedness and response; and recognizes that social inequities negatively impact our efforts to maintain and improve the health of NYC during and after a disaster. With these inequities in mind, OEPR is also working to improve its application of a social justice and racial equity lens to its emergency preparedness and response work. OEPR's employees are expected to align their work with OEPR's efforts to combat the harmful effects of systemic injustices on communities and work towards the most equitable post-disaster public health outcomes possible.

OEPR's Bureau of Grant Management and Administration (GMA) leads fiscal and administrative functions for the Division with a focus on workforce equity, strategic financial planning and securing federal preparedness and response funding for the agency, including implementation of the Centers for Disease Control and Prevention (CDC) U.S. Strengthening Public Health Workforce, Infrastructure and Data Systems grant.

Summary of Position:

DOHMH has an opening for a GMA Specialist. Reporting directly to the Administration Director, the GMA Specialist will provide critical support related to personnel management, grant coordination and finance for the various DOHMH programs that receive CDC Infrastructure grant funding. The GMA Specialist will work with each of the units within GMA to support grant implementation, program engagement and spend-down and will report out on the assigned projects in the monthly GMA bureau meetings.

Specifically, the GMA Specialist will:

• Coordinates recruitment and hiring efforts along with Personnel Manager for the onboarding and identification of Public Health Infrastructure grant staff.
• Works closely with various DOHMH division hiring managers to ensure timely submission of job postings and selected candidates.
• Serves as a backup to the Personnel Manager to provide guidance and ensure compliance with Public Infrastructure grant. and fiscal agent hiring processes.
• Works closely with the Finance unit to ensure on time completion of staff grant certifications and assists with invoicing on grant-funded contracts.
• Supports event and meeting planning and logistics inclusive of agency issued trainings.
• Updates applicant Tracking Systems to reflect status of candidates and requisitions.
• Serves as a proxy for the Personnel Manager regarding PH Workforce/PHS matters when unavailable.
• Reviews grant -related documents/materials and provides edit/revisions when needed.
• Creates and maintains data analysis on grant OTPS spending.
• Works cross functionally within OPER divisions on various projects.

Qualifications and Requirements:

• A master’s degree in public health, Health Administration, Public Administration, Business Administration or related field or A Bachelor's Degree with at least two years' experience in administrative work or A High School Diploma least three years’ experience in administrative work.
• Excellent communication (verbal & written) and interpersonal skills.
• Strong analytical skills and ability to manage large datasets of qualitative information.
• Knowledge/experience working with the public health sector.
• Experience coordinating projects involving multiple stakeholders.
• Ability to prioritize and work in fast-paced environment with hard deadlines. Fluency in Microsoft Word, Excel, and PowerPoint.

Additional Desired Qualities

• Experience with stakeholder engagement and project management.
• Excellent (oral & written) communication skills.
• Strong analytical skills and ability to manage and report complex information.
• Experience with data collection, analysis, and interpretation.
• Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
• Experience working with the public health sector and coordinating projects involving multiple stakeholders.
• Ability to prioritize and work in fast-paced environment with hard deadlines. Fluency in Microsoft Word, Excel, Outlook, and PowerPoint.

Benefits:

• Hybrid Work Schedule.
• Generous Paid Time Off and Holidays.
• An attractive and comprehensive benefits package including Medical, Dental and Vision.
• Flexible Spending Accounts and Commuter Benefits.
• Company Paid Life Insurance and Disability Coverage.
• 403 (b) employer matching and discretionary company contributions.
• College Savings Plan.
• Ongoing training and continuous opportunities for professional growth and development.

Additional Information:

• This is a temporary grant-funded position ending in November 2027.
• This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
• Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
• This individual will be expected to work non-business hours during emergencies.

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.

We look forward to learning more about you!

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA individuals, and veterans.