Part-Time Project Coordinator - Autism Diagnostic Clinic

SUBSIDIARY: The Center for Autism (CFA)

PROGRAM: Autism Diagnostic Clinic Program (ADCP)

ROLE TYPE: Part-Time/Special Payroll

JOB OVERVIEW:

The Project Coordinator (PC) for the Autism Diagnostic Clinic Program (ADCP) is a grant-funded position and is expected to operate for a three-year period, with the option to continue if grant funding is extended. The Project Coordinator is responsible for the oversight of referrals to the ADCP, continuing through in-process evaluations and following up post-evaluation with ADCP families. The Project Coordinator is responsible for recordkeeping, referrals, and distribution of client records. This position reports to the ADCP Program Manager.

RESPONSIBILITIES:

• Serve as the primary point of contact for the program.
• Manage all referrals to the ADCP.
• Manage all in-process evaluation documentation and tracking for clients.
• Send/administer rating scales as part of the evaluation prior to the client’s appointment.
• Create evaluation templates for clients.
• Score and insert rating scales into the client’s evaluation template.
• Serve as the point of contact for all incoming and discharged clients’ records requests.
• Provide internal documentation of progress and disseminate information within the program and to families.
• Coordinate with families throughout the entire evaluation process, from referral through post-feedback session.
• Assist families with accessing telehealth sessions, when applicable.
• Order and send supplies when needed.
• Serve as the point of contact to outside agencies, including but not limited to early intervention, schools, agencies, and healthcare systems.
• Establish and maintain relationships with external stakeholders and service providers.
• Create and regularly update referral and resource guides, researching services in ADCP-serviced areas.
• Request records prior to the client’s appointment.
• Send the final evaluation report to the appropriate parties.
• Serve as a liaison to all outside agencies.
• Support daily administrative needs for the ADCP.
• Ensure compliance with internal policies and procedural guidelines.
• Perform other duties as assigned.
  
  
  

SKILLS:

• Strong organizational skills and detail orientation
• Ability to work independently and in a team setting
• Excellent verbal and written communication skills
• Ability to manage confidential information
• Ability to prioritize tasks and manage competing priorities
• Experience in managing multiple administrative tasks at once
• Strong customer service skills and ability to provide supportive care
• Proper phone and “on-screen” etiquette
• Knowledge of trauma-informed care
• Knowledge of medical and diagnostic terminology
  
  
  

QUALIFICATIONS:

• Bachelor’s degree required in a related field, such as business, administration, psychology, communications, etc.
• 1 year of relevant experience required, preferably in a healthcare office setting
  
  
  

PAY GRADE: 16

PHMC is an Equal Opportunity and E-Verify Employer.