Business Operations and Finance Manager

Business Operations and Finance Manager

Public Defender Services of Lane County

Public Defender Services of Lane County is hiring a Business Operations and Finance Manager to support the financial, operational, and facilities needs of our office. This role requires strong organizational skills, comfort with financial systems, and the ability to manage a wide range of responsibilities with accuracy and professionalism. The person in this role will be part of our management team and will help ensure that our office runs smoothly in service of our mission.

This is a key position for our organization, and we are looking for someone who is thoughtful, steady, and able to build and maintain reliable systems. We are a dog friendly, mission driven office, and we value people who bring competence, kindness, and compassion to their work.

Core Job Duties

Accounting and Financial Administration

• Participate in annual budgeting and maintain year to date budget updates
• Prepare financial statements and monthly reconciliations (credit cards, bank accounts, general ledger, balance sheet)
• Prepare financials for annual review or audit and assist the CPA with the annual 990
• Track expenses for OPDS reimbursement and prepare grant and clinic billing
• Oversee all payables and credit card activity, employee expense processing, routine case related payments, and business office recordkeeping.
• Create and update SOPs for the business office
• Respond to IRS notices and complete annual business filings
• Prepare information for fiscal requests such as bank or mortgage documentation
• Complete QuickBooks Online training as needed

Facilities and Operations

• Serve as the primary point of contact for the property management company and coordinate with them on building needs, reports, and repairs
• Review monthly property management reports and reconcile them with internal financials
• Prepare monthly journal entries for property management expenses
• Coordinate building maintenance and respond to issues as they arise
• Communicate building updates, repairs, and safety concerns to staff
• Forward property management bills and statements for payment
• Oversee building safety and operational compliance

Management Team Participation

• Attend PDSC Board meetings virtually
• Participate in weekly Office Management Team and Team 6 Attorney Supervision Committee as needed

Human Resources and Compliance Support

• Submit annual applications for professional liability insurance
• Enroll attorneys in ODCLA, LCBA, and OSB annually

Safety

• Serve as a quarterly member of the Safety Committee

Miscellaneous

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• Process mailing list removals and address changes as needed

Required Skills and Experience

• Minimum 5 years of administrative, financial, or operations experience
• Strong organizational and project management skills
• Experience reviewing or auditing financial information is preferred
• Comfort with financial systems, QuickBooks Online, and Microsoft Excel
• Ability to manage multiple recurring deadlines
• High level of confidentiality and discretion
• Clear and professional communication skills
• Experience in nonprofit, legal, or public sector environments is helpful but not required

Benefits:

• Employer covered health insurance
• Employer covered dental insurance
• Employer covered vision insurance
• Three weeks of vacation
• Generous retirement plan
• Mission-driven culture

How to Apply

To apply, please email Caitlin Plummer, Executive Director, at personnel@lanepds.org. Include a resume and cover letter. Pay range for this position is $68,000 to $104,555 depending on experience. PDSLC is an equal opportunity employer. We offer excellent benefits, and we are a dog friendly, mission driven office. We will review materials and may begin interviews on a rolling basis, so early applications are encouraged.

About Public Defender Services of Lane County

Public Defender Services of Lane County is a private nonprofit organization committed to defending the rights of people facing a loss of liberty due to the actions of the state. We represent adults and juveniles charged with offenses ranging from trespass to serious felonies. We also represent clients in probation violations, contempt proceedings, termination of parental rights cases, and civil commitment matters.

Our office has been a nonprofit public defender since 1977. Staff benefit from mentorship by attorneys with decades of experience, as well as the energy and perspective of newer team members. We qualify for public interest loan forgiveness, subject to federal program rules. We offer excellent benefits, including three weeks of vacation, a generous retirement plan, employer covered health, dental, and vision insurance, and the satisfaction of serving our community.

Our mission is to treat our clients with dignity, empower them to make informed choices, and fight to defend their rights.