Facilities Project Manager

• The Facilities Assistant Project Manager supports the planning, coordination, execution, and closeout of facility capital improvement, renovation, construction, and major maintenance projects.
• This role works closely with Facilities Management, Project Managers, contractors, consultants, and internal customers to ensure projects are completed safely, on schedule, within budget, and in alignment with operational requirements.

Key Responsibilities:

Project Coordination:

• Assist with the planning and execution of facility renovation, construction, and infrastructure improvement projects.
• Track project schedules, budgets, milestones, and deliverables.
• Coordinate project meetings and maintain project documentation.
• Support project closeout activities, punch lists, and turnover to operations.

Contract and Vendor Management:

• Assist in preparing bid packages, requests for proposals (RFPs), and contractor documentation.
• Coordinate activities of architects, engineers, contractors, and vendors.
• Monitor contractor performance, safety compliance, and quality of work.
• Facilities Operations Support
• Collaborate with Facilities staff to minimize operational impacts during project execution.
• Assist in coordinating shutdowns, logistics, site access, and occupant communications.
• Support commissioning, testing, and operational readiness activities.

Financial Administration:

• Track project expenditures and assist with budget reporting.
• Process purchase orders, invoices, and contract documentation.
• Maintain accurate project records and financial files.
• Compliance and Safety:
• Support adherence to OSHA, environmental, building code, and corporate safety requirements.
• Participate in site inspections and safety reviews.
• Ensure required permits, documentation, and project records are maintained.

Stakeholder Communication:

• Serve as a liaison between Facilities, contractors, and internal customers.
• Provide project updates and status reports.
• Assist with communicating project schedules, impacts, and progress to stakeholders.

Minimum Qualifications:

• Associate's degree in Construction Management, Engineering, Facilities Management, Architecture, Business, or a related field; or equivalent experience.
• 2 to 5 years of experience in facilities, construction, project coordination, property management, or related fields.
• Knowledge of commercial building systems including HVAC, electrical, plumbing, fire protection, and building automation systems.
• Strong organizational and project coordination skills.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook).

Preferred Qualifications:

• Experience supporting capital construction or facility improvement projects.
• Knowledge of project scheduling software (Microsoft Project, Primavera, or equivalent).
• Experience with work management, CMMS, or asset management systems.
• CAPM, PMP, IFMA, or similar professional certification.

Key Competencies:

• Project Coordination
• Communication & Relationship Building
• Budget Tracking
• Contractor Management
• Problem Solving
• Time Management
• Attention to Detail
• Customer Focus
• Safety Leadership