Assistant Dispatcher

• PTI

Assistant Dispatcher

Job Requirements & Principal Accountabilities

Daily ():

· Dispatch email. Take a glance over dispatch email. Forward any quotes to Tom’s email or print if you feel capable. Reply to any ETAs. Put in/respond to order requests. Throughout the day, this should be kept up on as well and given t Josh once done for verification. There is too much sitting.

· Scan tags. let accounting know when done so they can rename.

· FOB pricing. Josh has created FOB quotes for most customer FOB pickups, do after scans and give to Josh what you could not complete.

· Morning CC FOB tags. After processed and posted get these to Kiara so she can process deposit and have accurate account balance, do not mix these in with non-CC FOBs.

· Bids. Keep an eye on Tom’s emails throughout the day. Print out what you feel you can accomplish to turn into Tom, please send any specs or get sample bags prepped.

· Billing. After billing, run a report and bill COD’s, unless there is a reason these should be held (waiting for more tags, waiting per Josh, etc.)

· Quarry price verification. Verify all quarry pricing. Put a posted stamp when verified before entering into Quickbooks.

· Missing tags. Go through dispatch and if tags have not been turned in after 5 days, reach out for tags and stay on top of this.

· Collections in dispatch. Check daily orders. Contact any past due customers with an aging and let them know we will need check info.

· Attendance Sheet. Fill in daily.

Daily:

In addition to your check list, there are other items that need to be kept up on, as well. Please stay very mindful of these also.

· Develop solid understanding of dispatch.

· Sample bags for Troy. Paperclip email requests to sample bags.

· Orders. Take whatever information for orders you can using the order request form. Add these to dispatch and give to Josh for verification.

· Preleins. When requests come in and checking daily to ensure jobs that need to be preleined are.

· Answering phones. Please make sure you are the answering phones. Whether it is dispatch, Tom’s or Kurt’s. We need to not let these ring. If Tom has a quote, always direct them to Tom’s email.

· Filing. Please make sure any filing you have is completed by end of day.

· Email daily task list to admin and dispatch at EOD.

Weekly:

· Collect/Add up ALL driver’s timecards. Please reach out if you are missing any.

· Log drivers hours.

· 90 Days. Give Josh a list of 90 days that should be completed that week. If not completed, keep for the following week.

· Employee Compliance. Go through trucking employees and make sure everything (i.e. medical is up to date). Please reach out and send in an email to Josh and Kiara if not.

BiMonthly:

· Supply check(Trucking tags, FOB tags, Repair Orders, Ink, ETC). Email list to Josh and Kiara.

Monthly:

· Subhaul deductions. Please keep an updated spreadsheet at all times of all trucker’s deductions for the month. Enter Mobile Wash invoices and put a posted stamp before giving to accounting to enter or Tom’s folder if not yet signed.

· Missing tag list.

· Print/Enter Subhaul.

· Run EOM customers.

· Truck Compliance. This will be on all subhaul statements as well as the safety compliance report in BRASL.

· Employee Compliance. You can view this in the rolodex on BRASL.

· Oregon Report. Josh would like this completed at the beginning of the month.

· Inventory report. Please make sure to print the previous month’s template filled out and blank and put both on Kurts desk.

· Fuel reports. Please gather all three fuel reports and fill out spread sheet.

Quarterly:

· Rubber band drivers tags until ready for storage.

· Rubber band BTMs until ready to box up.

Yearly:

· Update/submit Form 2290. (www.form2290.com)

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Ability to Commute:

• Livermore, CA 94551 (Required)

Work Location: In person

Salary : $25