Accounting Generalist (Accounts Payable Specialist)

Job Title: Accounting Generalist (Accounts Payable Specialist)Summary of Job Description:Under the general direction of the Accounting Lead, the Accounting Generalist (Accounts Payable Specialist) will plan, organize, and execute accounting service functions for Psynergy Programs Inc. and its related entities, focusing on accounts receivable, accounts payable (in a support role), and the management of client personal needs accounts. This position will play a critical role in managing relationships with suppliers and, where applicable, with county, state, and federal personnel. The accountant will stay current with changes in accounting practices and legal requirements and be proficient in relevant accounting software.Responsibilities and Duties: include the following. Other duties may be assigned.General Responsibilities:•    General knowledge of facility operations.•    Make independent decisions and exercise sound judgment in applying policies, rules, and regulations related to collections and receivables.•    Plan and manage projects through completion with minimal supervision.•    Edit and proofread written materials for accuracy; perform arithmetic computations as needed.•    Communicate effectively, both orally and in writing, including drafting procedures, reports, and delivering presentations.•    Follow oral and written instructions accurately.•    Establish and maintain professional relationships with internal and external stakeholders.Accounts Payable (Support Role): Responsibilities and Duties include:•    Organize and Ensure paper bills are received by the Accounts Payable Department.•    Provide support for invoice processing through Bill.com as needed.•    Assist with vendor inquiries and AP documentation when required.Accounts Receivable:•    Execute monthly Board & Care billing in QuickBooks and Bill.com.•    Assist with replicating Residential and Professional Services invoices in QuickBooks.  •    Communicate with counties to arrange payments for outstanding room and board invoices.•    Provide backup support for the Accounts Receivable Specialist when needed.•    Apply payments and make daily deposits related to Board & Care revenue.•    Maintain ongoing communication with the Collections Specialist regarding short-payments on Board & Care invoices.•    Maintain accurate and up-to-date records in QuickBooks for unbenefited clients.•    Update QuickBooks records to reflect client admissions, discharges, and transfers.•    Prepare and send reimbursement checks for prorated Board & Care for discharged clients in a timely manner.Personal Needs Accounts: •    Accurately record and disburse client personal needs funds in QuickBooks.•    Reconcile personal needs accounts and support regular internal audits.•    Conduct periodic audits to ensure compliance with policies and proper handling of client funds.•    Assist in developing procedures and training facility staff on personal needs account management.•    Manage weekly deposits and disbursements of personal needs funds across all facilities.•    Prepare and send reimbursement checks for discharged clients, ensuring accuracy.Equipment Used: The Accounting Executive operates standard office equipment efficiently that includes:•    Multi-line telephone system•    Facsimile machine•    Photocopy machine•    Calculator•    Computer/printer/scanner     Qualifications: To perform this job successfully, an individual will perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Mandatory Qualification:•    Standard office procedures and practices including business correspondence, filing and the operation of office equipment currently used in business and industry; facility ordinances and administrative rules and regulations affecting departmental operations and personnel matters.•    Computer literacy, including ability to use word processing, spreadsheet and data base applications including excel.•    General knowledge of facility operations.•    Make independent decisions and use good judgment in applying facility policies, rules and regulations.•    Plan work and carry projects through to completion with minimum supervision.•    Edit, spell correctly, use proper English and make arithmetical computations.•    Communicate effectively orally and in writing to the extent of writing procedures and analytical reports and making oral presentations before large and small groups•    Understand and accurately follow brief oral and written instructions.•    Supervise work of subordinate staff including planning, organizing, prioritizing, assigning, reviewing, monitoring and evaluating work.•    Establish and maintain effective working relationships with staff as well as the public and county staffEducation/Experience Requirements: The Accountant must be 21 years of age. A four-year degree in Accounting or Business Administration is ideal but may be combined or substituted with year for year of progressively responsible administrative experience. Two years supervisory experience is preferred.License: The Accounting Executive must have a valid California driver’s license, current automobile insurance and a good driving record as documented by a DMV report, first aid and CPR training.Language Skills: The incumbent will have the ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. The Accountant will have the ability to write routine reports and correspondence. (S)he will have the ability to speak effectively before groups of customers or employees of the organization.Math Skills: The Accountant will have the ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. (S)he will also have the ability to apply concepts of basic algebra and geometry.Reasoning Skills: The Accountant will have ability to apply common sense understanding and carry out instructions furnished in written, oral, or diagram form. S(he) will have the ability to deal with problems involving several concrete variables in standardized situations.Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is rarely exposed to wet or humid conditions (non-weather); work in high precarious places, outdoor weather conditions or extreme heat. Employees are often required to work near moving mechanical parts. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Special Requirements: Employees must be able to meet and receive criminal record clearance as required by Title XXII, licensing regulations. This includes FBI and DOJ clearance. A health screening, by or under the direction of a physician must have been performed not more than one year prior to employment or within seven (7) days after employment. Health screening must include TB clearance not more than one year prior to employment or within seven (7) days after employment. Employees must have a “valid” standard first aid card and CPR card from an accredited institution. The employee must be physically able to assist clients and /or staff in the evacuation of program facility in emergency situations. (S)he must be able to administer first aid and CPR in an emergency situation if assigned to a residential facility.Physical Requirements: The following are required in day-to-day performance of duties in this position:  walking, sitting, pinching and finger flexion and visual/auditory acuity are required constantly, (over2/3 of the workday); lifting, carrying, pushing, pulling, bending, stooping, crouching, kneeling and twisting are required occasionally (under 1/3 of the workday), balancing, climbing and crawling are generally not required.

Salary : $75,000 - $85,000