What are the responsibilities and job description for the Business Support Coordinator position at PSEG?
Requisition: 75796
PSEG Company: PSEG Services Corp.
Salary Range: $ 53,000 - $ 84,600
Incentive: PIP 5%
Work Location Category: Hybrid
PSEG operates under a Flexible Work Model where flexible work is offered when job requirements allow. In support of this model, roles have been categorized into one of four work location categories: onsite roles, hybrid roles that are a blend of onsite and remote work, remote local roles that are primarily home-based but require some level of purpose-driven in-person interaction and living within a commutable distance, and remote non-local roles that can be effectively performed remotely with the ability to work in approved states.
PSEG offers a unique experience to our more than 12,000 employees – we provide the resources and opportunities for career development that come with being a Fortune 500 company, as well as the attention, camaraderie and care for one another you might typically associate with a small business. Our focus on combatting climate change through clean energy technology, our new net zero climate vision for 2030 and enhanced commitment to diversity, equity and inclusion; and supporting the communities we serve make this a particularly exciting time to join PSEG.
Job Summary
Perform a wide variety of administrative duties for the Information Technology Department including providing administrative/business support to members of IT SLT (IT Senior Leadership Team, i.e. Directors and VP/CIO). Participate in initiatives and programs to improve department performance and objectives.
Job Responsibilities
- Provide administrative/business support to IT employees, including the following: review time entry reports for unapproved time and communicate status to employees; maintain files, such as personnel files, confidential employee information, etc.; make logistical arrangements for department meetings as needed such as conference rooms, audio-visual equipment, lunches, etc.; perform monthly P-Card statement reconciliation;; order and maintain stationary and other supply inventory for IT employees; sort incoming mail and process outgoing mail, open and follow up on work orders with building services; coordinate special events for the department.
- Support a variety of specific IT “programs”. Examples include supporting the IT-specific staffing process, including setting up phone screens and interviews; overseeing the transition of outsourced contractors on and off of the PSEG account, including acquiring user ids, obtaining remote access capability; assisting in weekly change management meetings; tracking internal audit action plans to ensure timely closure, etc.
- Participate in initiatives and programs to improve department performance and meet departmental goals and objectives supporting benchmarking initiatives as requested.
- Assist managerial and professional staff on individual projects or special assignments when requested and directed by manager.
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Conduct onboarding sessions for new employees and contract associates. Work with administrative teams to update program based upon feedback by supporting the coordination with HR Staffing/Outreach.
Job Specific Qualifications
- At least two (2) years of experience performing administrative duties
- Demonstrated planning and organizing skills, excellent oral and written communication skills, and the ability to effectively handle multiple tasks simultaneously
- Proficiency in the use of PC applications such as Microsoft Word, Excel and PowerPoint and SAP
- Excellent computer skills and the ability and willingness to learn new software programs
- A high degree of initiative, professionalism and self-motivation in identifying and accomplishing tasks
- Ability to work independently, meet deadlines and work under pressure
Minimum Years of Experience
Education
Certifications
Disclaimer
Certain positions at the Company may require you to have access to Part 810-Controlled Information. Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information. Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made. If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.
PSEG is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, including the hiring process, based on any legally protected characteristic. Legally protected characteristics include race, color, religion, national origin, sex, age, marital status, sexual orientation, disability or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals.
As an employee of PSEG you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations.
PSEG’s drug and alcohol testing program includes pre-employment testing, testing for cause, and post-incident/accident testing. For employees in federally regulated roles (including positions covered by USDOT, PHMSA, or NRC regulations), this also includes random testing. All drug and alcohol testing for federally regulated roles is inclusive of marijuana. Employees who transfer into a federally regulated role are subject to drug and alcohol testing, inclusive of marijuana.
PSEG employees must apply for jobs internally through emPower which can be accessed through sharepoint.pseg.com by clicking on the emPower icon, then selecting careers. This site (https://jobs.pseg.com/) is strictly for candidates who are not currently PSEG employees, with the exception of PSEG employees who do not have company email addresses.
PSEG is committed to providing reasonable accommodations to individuals with disabilities. If you have a disability and need assistance applying for a position, please call 973-430-3845 or email accommodations@pseg.com.
If you need to request a reasonable accommodation to perform the essential functions of the job, email accommodations@pseg.com. Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.
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