Proposal Specialist

Overview

Founded in 1962, PS&S has evolved into a unique best-in-class architecture, engineering, surveying, and environmental consulting firm, providing design and consultation services to a wide range of public, corporate, institutional, and commercial clients.  Recognized both for our breadth of services and depth of expertise, PS&S is the single source for planning, permitting and design at the local, state, and federal levels. PS&S is proud to be named NJBIZ Best Places to Work NJ 2025.

Position Summary

The Proposal Specialist will play a key role in supporting our business development and marketing efforts by managing the preparation, coordination, and submission of high-quality proposals and qualifications packages. This role requires exceptional organizational skills, attention to detail, and the ability to work under tight deadlines in a fast-paced environment. This role will support our New York offices and collaborate closely with teams across the state.

If based in our Yonkers, NY office, the role will also include light administrative support for the local team.   This candidate would work out of either our Woodbury, NY (Suffolk County) or Yonkers, NY location.  

Responsibilities

• Lead the development of proposals, qualifications packages, and presentations in response to RFPs, RFQs, and other solicitations.
• Collaborate with project managers, technical staff, and leadership to gather content, develop win themes, and ensure compliance with submission requirements.
• Conducts Question & Answer (Q&A) meetings with bid team members.
• Edit, format, and proofread proposal content for clarity, accuracy, and brand consistency.
• Identifying and monitoring proposal criteria to ensure response is fully compliant with RFP, RFQ qualifications. 
• Maintain proposal schedules, track deadlines, and manage deliverables to ensure timely submissions.
• Tracking of RFP, RFQ facilitating go/no go decisions. 
• Update and maintain marketing collateral, resumes, and project descriptions in the firm’s database.
• Quality Control of final printed and/or electronic submission, by conducting final reviews.
• Responsible for the creation of PowerPoint presentations for various department and/or client presentations.

Light Administrative Duties (Yonkers, NY location only)

• Greet visitors.
• Assist with scheduling meetings and coordinating office events.
• Support office supply management and vendor coordination.
• Provide occasional assistance with document preparation. 

Qualifications and Requirements

• Bachelor’s degree in Marketing, Communications, English, Business, or related field preferred.
• 2 years of proposal coordination experience in the AEC industry (architecture, engineering, or construction).
• Strong writing, editing, and proofreading skills.
• Proficiency in Microsoft Office Suite; experience with Adobe InDesign strongly preferred.
• Ability to manage multiple deadlines and work collaboratively with cross-functional teams.
• Detail-oriented, proactive, and adaptable to shifting priorities.
• Occasional travel to regional offices based on projects/business needs as needed.
• Flexible working outside of normal business hours based on project or business needs.  

What We Offer

• We will encourage you to grow and develop your career with us through our career mapping, ongoing training, and career development program.
• We foster an up-beat, creative, and fun environment.
• We give you the flexibility needed to do your best work with several work options including hybrid on-site, and remote on some occasions.
• We offer competitive compensation along with an expansive benefits package, including medical, dental, vision benefits, life insurance, 401(k), tuition reimbursement and more.

*Actual base salary may vary based upon, but not limited to, relevant experience, credentials, time in role, internal equity and market data, and geographic location. 

• No recruiters or agencies please.
• Candidates must be based in the United States and must be legally authorized to work in the U.S. without the need for current or future sponsorship.

PS&S, LLC. is an equal opportunity employer and values diversity in the workplace. We strive to create workplaces that reflect the communities we serve and where everyone feels respected and empowered to bring their full, authentic selves to work. Together we are committed to building and supporting a culture where differences and inclusion are welcomed, embraced, and valued. We look to continually diversify our team and encourage candidates of all backgrounds to apply.

Salary : $55,000 - $70,000