What are the responsibilities and job description for the Executive Assistant position at Prudential?
Job Classification:
Corporate - Administration At Prudential, we believe talent is key to achieving our vision. When you join Prudential, you’ll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading financial services institutions!
The Group Insurance Operations team is seeking an experienced, highly engaged, self-motivated Executive Assistant to partner with the head of Operations and Claims.
This team follows a hybrid schedule with an on-site expectations of 2 days a week in our Portland, ME office.
What you can expect:
- Anticipate needs of SLT member and respective team members.
- Act as first line of defense for meeting requests with a member of the Group Insurance Senior Leadership Team and help to maintain in-coming and out-going email communication - prioritizing most critical items needing attention/handling.
- Lead complex internal and external scheduling efforts across multiple time zones and extensive calendar management for the executive leader and their reporting leaders (e.g., anticipating conflicts and being proactive in calling attention to critical meetings that require preparation).
- Schedules large and or complex meetings with key customers, high level executives and large teams. Handles all logistics, including anticipating technology needs in a hybrid-work environment, preparing materials, tracking meeting agenda topics and required attendees. Considerable coordination and follow through is required.
- Demonstrate strong business acumen and organizational savvy to effectively prioritize and manage requests; provide the appropriate degree of flexibility and ensure follow-through on issues in a timely manner.
- Regularly and independently research and/or respond to a portion of the leader’s email and phone inquiries.
- Build strong relationships across Group Insurance and broader Prudential enterprise
- Coordinate travel arrangements, prepare itineraries and submit accurate general expense and travel vouchers, reconcile credit card statements, pre-check team expense reports for accuracy, and enter necessary information into compliance and other monitoring systems.
- Oversee onboarding support for any new executive leaders who join the team and play an influential but informal leadership role among the administrators in Business & Customer Impact setting culture and engagement for that group.
What you’ll need:
- At least 3-5 years of administrative experience for Sr. Executive leaders.
- Highly organized, detail-oriented, strong multi-tasking skills, ability to prioritize effectively, display excellent time management skills and ability to maintain focus despite frequent interruptions while handling multiple priorities simultaneously.
- Ability to take initiative and anticipate needs, problem solve and to think ahead for upcoming priorities weeks/months in advance, within minimal direction. Presents solutions for problems/challenges.
- Excellent ability in making accurate and timely administrative judgment and maintains discretion in handling highly sensitive and confidential information.
- Technologically savvy and knowledge of systems such as procurement, security/software requests, travel reservations, and time-off/calendar management, etc
- Excellent proficiency in Office 365 suite (e.g., Outlook, Teams, SharePoint, PowerPoint, Excel, and Word), Workday navigation and reporting.
It’d be a plus if you had:
- Experience with Power BI.
- Validated Project Management skills.
Prudential welcomes all applicants, even if you don't meet every requirement. If your skills align with the role, we encourage you to apply.
At Prudential, you can:
Take charge of your career. We equip and empower our employees to expand their skills and experience by using powerful learning, gigs, and job opportunities. We offer a suite of services including 1:1 Career advice, on demand resources and networking to propel your career forward.
We’re a global organization, full of outstandingly dedicated people who aren’t afraid to think differently, challenge the status quo and take sensible risks along the way. You will enjoy pushing boundaries as we build innovative technology that helps clients, customers and employees live their best lives. You will have access to leadership and learning opportunities and the resources needed to take your career in any direction. We will help you do your best work, offering flexibility, while delivering on our Purpose.
What we offer you:
- Market competitive base salaries, with a yearly bonus potential at every level
- Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave
- Retirement plans:
- 401(k) plan with company match (up to 4%)
- Company-funded pension plan
- Wellness Programs to help you achieve your wellbeing goals, including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs
- Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
- Tuition Assistance to help finance traditional college enrollment toward obtaining an approved degree, many accredited certificate programs, and industry designations.
- Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.
To find out more about our Total Reward package, see our
Total Rewards Brochure
. Some of the above benefits may not apply to part-time employees scheduled to work less than 20 hours per week. #LI-MG1
Note: Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $67,500.00 to $100,400.00. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills. Roles may also be eligible for additional compensation and/or benefits. Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance. In addition, employees are eligible for standard benefits package including paid time off, medical, dental and retirement. Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.
Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.
We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit
www.prudential.com
to learn more about our values, our history and our brand. Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status , medical condition or any other characteristic protected by law.
The Prudential Insurance Company of America, Newark, NJ and its affiliates.
Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at
staffingagencies@prudential.com
for more information about doing business with Prudential. PEOPLE WITH DISABILITIES:
If you need an accommodation to complete the application process, which may include an assessment, please email
If you need an accommodation to complete the application process, which may include an assessment, please email
accommodations.hw@prudential.com
. Please note that the above email is solely for individuals with disabilities requesting an accommodation. If you are experiencing a technical issue with your application or an assessment, please email
careers.technicalsupport@prudential.com
to request assistance. Salary : $67,500 - $100,400
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