Grants Compliance & Oversight Analyst

Position Title: Grants Compliance & Oversight Analyst

Reports to: Capital Budget and Grants Manager 

FLSA Status: Exempt

Role: __ People Manager __ Individual Contributor

PLEASE APPLY NO LATER THAN MAY 5, 2026

General Description

The Grants Compliance & Oversight Analyst plays a critical role in safeguarding public funds and ensuring VRE’s financial sustainability by verifying that grant expenditures comply with federal, state, local, and organizational requirements. This position is responsible for reviewing invoices and reimbursement requests, identifying discrepancies, and supporting strong financial oversight of grant-funded programs.

Essential Job Duties and Responsibilities

• Review vendor invoices and supporting documentation to ensure accuracy, completeness, and allowability prior to payment and grant reimbursement
• Verify documentation for compliance with requirements from funding partners, such as the Federal Transit Administration (FTA), Virginia Department of Rail and Public Transportation (DRPT), Virginia Passenger Rail Authority (VPRA), Northern Virginia Transportation Authority (NVTA), and Northern Virginia Transportation Commission (NVTC)
• Proactively identify discrepancies, documentation gaps, or unallowable costs and work collaboratively with departments and vendors to resolve issues quickly
• Maintain organized, audit-ready records that support grant reporting, reimbursements, and compliance reviews
• Provide support to grants accounting and finance staff with reporting, reimbursement, drawdown, and other administrative activities as needed
• Partner with planning, design, construction, and operations teams to promote compliance best practices and strengthen internal controls
• Monitor changes in federal and state grant regulations, ensuring organizational practices remain aligned with current requirements
• Promotes and contributes to a positive customer service experience
• Maintains a healthy and safe working environment
• Performs other duties and responsibilities as assigned

Required Knowledge, Skills, and Abilities

• Knowledge of and ability to interpret relevant federal, state, and local transportation laws, regulations, guidelines, and practices
• Knowledge of methods and best practices for ensuring compliance with transportation laws and regulations
• Ability to analyze large amounts of data and make financial information understandable to a wide range of audiences
• Knowledge of business management, funding environment, vendor management, and customer service principles and best practices
• Strong analytical, problem-solving, and decision-making skills
• Proficient with Microsoft Office applications, including Excel and Outlook, and experience in using diverse technological systems
• Excellent written and oral communication skills
• Ability to establish and follow detailed work procedures
• Ability to manage multiple tasks and meet deadlines
• Ability to maintain confidentiality of information and professional boundaries
• Solid organizational skills and ability to be flexible and adaptable in responding to new information, changing conditions, and/or unexpected obstacles in a fast-paced environment
• Professionalism and skill in dealing effectively with diverse individuals at all levels of the organization, as well as with external stakeholders and customers
• Ability to apply critical thinking skills to identify the strengths/weaknesses of alternative solutions and approaches to problems
• Ability to develop, evaluate, recommend, and implement processes and procedures that contribute to organizational and operational effectiveness and efficiency
• Ability to accurately organize and maintain paper documents and electronic files
• Ability to work both independently and as part of multi-disciplinary departmental teams, and to respond to a variety of conditions without direct supervision
• Ability to manage stress, maintain an even temperament and demonstrate confidence when making decisions in the best interest of the passenger, VRE and the railroads

Minimum Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, Public Administration, Business, or a related field
• 3 years of experience in financial review, grants administration, auditing, or a similar compliance role
• Ability to analyze financial documentation and interpret regulatory guidance
• Basic understanding of accounting principles and financial control practices

Preferred Qualifications & Experience

• Strong working knowledge of key transit funding regulations, including 2 CFR 200, FTA Circular 5010.1F, and applicable GSA travel requirements
• Experience in the public transportation or rail industry

Additional Requirements

• Must possess a valid driver’s license, current auto insurance, and always maintain a safe driving record during employment with VRE
• Ability to work the flexible hours demanded by a transit operation environment 

Working Conditions/Environment

• This work requires the occasional exertion of up to 20 pounds of force; work frequently sitting, speaking, or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, climbing, or balancing, stooping, kneeling, crouching, or crawling, reaching with hands and arms, and pushing or pulling
• Work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly, or quickly
• Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound
• Work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, operating motor vehicles or equipment and observing general surroundings and activities
• Work occasionally requires working near moving mechanical parts, working in high, precarious places, exposure to fumes or airborne particles, exposure to toxic or caustic chemicals, and exposure to outdoor weather conditions
• Work is generally in a moderately noisy location (e.g., business office, light traffic)

VRE is an Equal Opportunity Employer - Click here to learn more!