Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Full Time: Monday – Friday

Hours: 8:00 am – 4:30 pm

Location 411 Madison Street, Maywood, IL 60153

Report to Finance Manager

With over 53 years of service, established in 1968 PLCCA is a 501 (C)3 nonprofit organization whose mission stands strong with a daily focus on continuing to build and grow our communities by “Providing a hand up, not a handout”. PLCCA provides the community with programs focusing on Children, Youth and Family Services, Behavioral Health Services, Supportive Services and Program Services. We are seeking to hire a talented Accounts Payable Specialist to join our team. If you're a hard-working professional, PLCCA Inc. is a great company for you. This is the opportunity you've been looking for.

Job Summary

Preparing bills, invoices and organizing and filing transaction documents; ensuring compliance with financial regulations and procedures. Ensure all expenditures have been approved and entered into accounts payable for each program. Encumber dollars to open purchase orders for the month and validate the accuracy and completeness of the paperwork. Processing of the weekly check run. Preparation and gathering of required reports to ensure orderly and timing processing of all daily activities.

Responsibilities

· Process checks, requests and expense reports per protocols.

· Accurately review, code, and process vendor invoices, ensuring appropriate program/management approvals

· Entering and uploading transaction reports and invoices into the company databases

· Perform monthly reconciliation in preparation for month end close.

· Assist with the preparation of fiscal reports.

· Maintain a large number of vendor accounts while staying in compliance with company policies and procedures.

· Perform data entry associated with accounts payable

· Review and reconcile invoice discrepancies

· Open and stamp mail/invoices

· Audit, process, and reconcile credit card bills.

· Address and respond to vendor inquiries

· Track supplies and post payments

· Issue and trach purchase orders

· Reconcile monthly benefits invoices, working collaboratively with Payroll Specialist

· Organizing and maintaining creditor and vendor files and corresponding with vendors and creditors. Responsible for the collection of vendors ’ W-9s and preparing 1099's.

Qualifications for Accounts Payable Specialist

· Minimum of an associate degree in accounting and or bachelor’s degree preferred or equivalent work experience.

· Proven track record of 4-5 years’ experience with accounts payable or general accounting

· Proficient Microsoft Office knowledge and skills

· Proficient with QuickBooks Online or similar software

· Strong time management and organizational skills

· Knowledge of basic accounting principles

· High degree of attention to detail

· Ability to work independently and prioritize tasks, taking initiative.

· Strong analytic abilities

· Candidates must possess a valid Illinois State Driver's License.

· Must be available and adaptable to scheduled weekends or extended hours when required.

· Must be vaccinated for COVID-19 per PLCCA mandate or qualify for an exemption waiver.

Benefits

Paid Vacation, sick time and holidays. Health Insurance and 403(b)

Job Type: Full-time

Pay: $45,000.00 - $47,500.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• accounts payable: 3 years (Preferred)
• general accounting: 3 years (Preferred)

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• Maywood, IL 60153 (Preferred)

Work Location: In person

Salary : $45,000 - $47,500