What are the responsibilities and job description for the Business Office Coordinator position at ProvisionAi?
Position: Office & Administrative Coordinator
Location: Marathon, WI
Hours: Full-time, Monday–Friday
About the Role:
We are seeking a highly organized individual to join our team and take over responsibilities from a long-term employee who is retiring. The role involves handling administrative, organizational, and client-related tasks to keep our business running smoothly.
Key Responsibilities:
- Manage client contracts/agreements and pricing
- Track and mange billable hours for invoicing
- Maintain project schedules and recurring monthly tasks
- Prepare reports and maintain accurate records
- Provide administrative support to leadership and staff
- Communicate professionally with clients and vendors
Skills & Qualifications:
- Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
- Strong organizational skills and attention to detail
- Ability to manage multiple projects and deadlines
- Professional written and verbal communication skills
- Previous office, administrative, or bookkeeping experience preferred
Why Join Us?
- Work in a stable, community-focused business with long-standing client relationships
- Supportive team environment with room to grow
- Competitive pay