What are the responsibilities and job description for the Secretary Assistant position at Provision Financial?
Job Overview
We are seeking a dynamic and highly organized Secretary Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, providing exceptional administrative support and ensuring smooth daily functions. Your energetic approach and attention to detail will help foster an efficient, welcoming environment for both staff and visitors. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and collaborative workplace.
Responsibilities
- Manage front desk duties, greeting visitors and directing them appropriately with friendly, professional phone etiquette
- Operate multi-line phone systems to handle inquiries, route calls efficiently, and support customer service needs
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Perform data entry tasks using Microsoft Office and Google Workspace applications with accuracy and speed
- Assist with bookkeeping activities using QuickBooks or similar accounting software to support financial record-keeping
- Coordinate calendar management and schedule appointments for team members or executives
- Support office management tasks such as supply inventory, mail handling, and general clerical duties including proofreading documents and managing correspondence
- Provide customer support by addressing inquiries promptly and professionally, ensuring positive interactions at all times
Experience
- Prior office experience or clerical background demonstrating familiarity with administrative tasks
- Proven proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
- Experience with QuickBooks or other bookkeeping software is highly desirable
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Excellent typing skills and time management abilities to meet deadlines efficiently
- Bilingual capabilities are a plus, enabling effective communication with diverse clients and team members
- Personal assistant or administrative support experience will be considered an asset
Join us to be part of a vibrant team where your organizational talents make a real difference! We value proactive individuals who thrive on helping others stay organized, supported, and motivated every day.
Pay: $15.00 - $18.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $15 - $18