Project Coordinator

Position Description: Project Coordinator

Under the supervision of the Director for Clinical Integrity and Innovation Division, the Project Coordinator will be responsible for coordinating activities and resources in support of technical projects that impact the division, systems, or work-flows with moderate to high risk and complexity or multiple projects simultaneously with lesser risk and complexity.

Responsibilities:

• Understand and represent PRI's mission, vision, and values to all internal and external customers
• Interact with government and private sector clients, partners, and PRI staff in a professional and accountable manner, and as a representative of PRI management
• Engage clients in appropriate communication that manages client expectations and builds a collaborative relationship with the client
• Proactively manages and coordinates activities to ensure timeliness of deliverables to exceed contractual obligations
• Interact with project team members in order to successfully fulfill contract obligations with the highest quality and in a timely manner meeting PRI's ISO requirements
• Instills integrity throughout the organization via active participation in ISO requirements including but not limited to timely submission of Corrective Action Plans for all matters in which either PRI standards and/or corporate contract standards have not been met. Communicating outcomes to team members to ensure a positive, open, environment which mitigates risk and achieves a culture of Continuous Quality Improvement.
• Contributes to business development efforts for new sales and marketing to promote the business through professional communications, sound decisions and by exceeding all contract timeframes and deliverable requirements.
• Interact with government and private sector clients, partners, and PRI staff in a professional and accountable manner, and as a representative of PRI management
• Engage clients in appropriate communication that manages client expectations and builds a collaborative relationship with the client
• Develops and maintains a detailed project schedule which includes administrative tasks involved in the project
• Proactively manages and coordinates activities to ensure timeliness of deliverables to exceed contractual obligations
• Develop workflows using MS Visio
• Support development and maintenance of written Standard Operating Procedures for Programs
• Proven ability to write and prepare technical program reports which may include status and progress reports
• Participation in and administration of team Meetings
• Coordinate meeting logistics, including conference calls, WebEx meetings and Events or other platforms. Prepare and/or edit meeting minutes, presentations and tables
• Prepare and/or edit meeting minutes, presentations and tables
• File all project documents (hard and soft copies)
• Ensure coordination of all disciplines within team
• Document version control and quality assurance for formatting
• Responsible for tracking project changes and producing updated schedule as agreed with management & executive team
• Compile summary documents, collect and include contributions of the team
• Track internal project team assignments and report status to project manager(s) and/or project director(s)
• The detailed schedule will include all project phases and dependencies
• Provide assistance as needed to team members; technical assistance or other support
• Ensure 508 Compliance
• Perform other duties as assigned