Human Resources Coordinator

Essential Duties & Responsibilities 

HR Administration & Operations 

·         Maintain employee personnel files and HR records. 

·         Process employee status changes, new hire documentation, separations, and organizational updates in HRIS system and personnel records. 

·         Assist with preparation of HR reports and workforce metrics, including completion of routine monthly and quarterly reports 

·         Respond to routine employee inquiries regarding policies, benefits, procedures, and HR processes. 

·         Support internal and external audits and reporting by gathering required documentation. 

·         Respond to employment verification requests and other HR-related inquiries 

·         Support HR projects and department initiatives. 

·         Conduct monthly and quarterly reporting for Mary Ryder Home union. 

·         Maintain strong relationships with HR vendors, brokers, stakeholders, and union representatives. 

Payroll Coordinator 

·         Serve as primary administrator for agency payrolls, ensuring payroll is prepared and submitted according to established payroll schedules for Provident and Mary Ryder Home (2 separate payroll schedules).  

·         Collect, review, and enter and/or verify payroll information, including hours worked, paid time off, extended sick leave, overtime, bonuses/incentive pay, and payroll adjustments. 

·         Reconcile payroll reports and resolve discrepancies prior to submitting payroll for approval. 

·         Maintain payroll records, ensuring data accuracy and compliance with regulations. 

·         Process employee wage changes, direct deposit updates, tax withholding elections, and employment status changes. 

·         Respond to payroll-related employee requests and answer employee questions regarding pay, deductions, tax forms, and payroll procedures. 

·         Coordinate payroll deductions for benefits, 401(k) contributions, garnishments, and other authorized deductions. 

·         Submit completed payroll reports and supporting documentation to the Human Resources Generalist and Business Office, including but not limited to: live check report, garnishments, United Way donations, Union/Cope fees, and 401K deductions. 

Recruitment & Onboarding 

·         Coordinate job postings, applicant tracking, and interview scheduling. 

·         Support hiring managers with interviews, logistics, and recruitment tracking. 

·         Facilitate pre-employment activities, including background check, drug testing, and I-9 verification. 

·         Prepare offer letters and onboarding materials for new hires. 

·         Coordinate new hire orientation and onboarding activities. 

·         Maintain applicant tracking system data and reporting  

·         Promote positive candidate experience throughout the hiring process 

Benefits & Retirement Support 

·         Process employee benefit enrollments, changes, and terminations. 

·         Assist employees with benefits-related questions and direct issues to appropriate vendors when needed. 

·         Support administration of the company's 401(k) program, including employee communications and enrollment support. 

·         Facilitate and promote ongoing employee benefits communications to drive awareness of benefits package 

Employee Engagement & Culture 

·         Co-facilitate Workplace Culture & Inclusion Committee meetings and activities with HR Team. 

·         Assist in planning company events and employee appreciation activities. 

·         Support workplace culture and inclusion initiatives, including but not limited to employee recognition programs (birthdays and work anniversaries) and engagement initiatives (All staff meetings and celebrations).

Supervisor Responsibilities 

·         Not Applicable 

Work Conditions and Environment 

·         This position primarily works out of Provident’s St. Louis City office at 2650 Olive Street, St. Louis, MO  63103.  

·         Work schedule is 40 work hours per week, with scheduled hours typically falling between 7:00 am and 5:00 pm, Monday through Friday.  

·         Position may be able to work remotely up to 40% of time (2 days per week) when workday does not require in person meetings. 

·         Reliable transportation is needed to travel to all Provident offices, community-based locations, and other locations in the community, when needed.  

·         Ability to lift 30 pounds 

·         Ability to navigate office spaces and community-based locations independently 

Salary : $25 - $28