Human Resources Coordinator

Essential Duties & Responsibilities 

HR Administration & Operations 

·         Maintain employee personnel files and HR records. 

·         Process employee status changes, new hire documentation, separations, and organizational updates in HRIS system and personnel records. 

·         Assist with preparation of HR reports and workforce metrics, including completion of routine monthly and quarterly reports 

·         Respond to routine employee inquiries regarding policies, benefits, procedures, and HR processes. 

·         Support internal and external audits and reporting by gathering required documentation. 

·         Respond to employment verification requests and other HR-related inquiries 

·         Support HR projects and department initiatives. 

·         Conduct monthly and quarterly reporting for Mary Ryder Home union. 

·         Maintain strong relationships with HR vendors, brokers, stakeholders, and union representatives. 

Payroll Coordinator 

·         Serve as primary administrator for agency payrolls, ensuring payroll is prepared and submitted according to established payroll schedules for Provident and Mary Ryder Home (2 separate payroll schedules).  

·         Collect, review, and enter and/or verify payroll information, including hours worked, paid time off, extended sick leave, overtime, bonuses/incentive pay, and payroll adjustments. 

·         Reconcile payroll reports and resolve discrepancies prior to submitting payroll for approval. 

·         Maintain payroll records, ensuring data accuracy and compliance with regulations. 

·         Process employee wage changes, direct deposit updates, tax withholding elections, and employment status changes. 

·         Respond to payroll-related employee requests and answer employee questions regarding pay, deductions, tax forms, and payroll procedures. 

·         Coordinate payroll deductions for benefits, 401(k) contributions, garnishments, and other authorized deductions. 

·         Submit completed payroll reports and supporting documentation to the Human Resources Generalist and Business Office, including but not limited to: live check report, garnishments, United Way donations, Union/Cope fees, and 401K deductions. 

Recruitment & Onboarding 

·         Coordinate job postings, applicant tracking, and interview scheduling. 

·         Support hiring managers with interviews, logistics, and recruitment tracking. 

·         Facilitate pre-employment activities, including background check, drug testing, and I-9 verification. 

·         Prepare offer letters and onboarding materials for new hires. 

·         Coordinate new hire orientation and onboarding activities. 

·         Maintain applicant tracking system data and reporting  

·         Promote positive candidate experience throughout the hiring process 

Benefits & Retirement Support 

·         Process employee benefit enrollments, changes, and terminations. 

·         Assist employees with benefits-related questions and direct issues to appropriate vendors when needed. 

·         Support administration of the company's 401(k) program, including employee communications and enrollment support. 

·         Facilitate and promote ongoing employee benefits communications to drive awareness of benefits package 

Employee Engagement & Culture 

·         Co-facilitate Workplace Culture & Inclusion Committee meetings and activities with HR Team. 

·         Assist in planning company events and employee appreciation activities. 

·         Support workplace culture and inclusion initiatives, including but not limited to employee recognition programs (birthdays and work anniversaries) and engagement initiatives (All staff meetings and celebrations).

Supervisor Responsibilities 

·         Not Applicable 

Work Conditions and Environment 

·         This position primarily works out of Provident’s St. Louis City office at 2650 Olive Street, St. Louis, MO  63103.  

·         Work schedule is 40 work hours per week, with scheduled hours typically falling between 7:00 am and 5:00 pm, Monday through Friday.  

·         Position may be able to work remotely up to 40% of time (2 days per week) when workday does not require in person meetings. 

·         Reliable transportation is needed to travel to all Provident offices, community-based locations, and other locations in the community, when needed.  

·         Ability to lift 30 pounds 

·         Ability to navigate office spaces and community-based locations independently 

Provident’s Human Resources Coordinator provides administrative and operational support for all Human Resources functions at Provident Behavioral Health. This position is responsible for recruiting, onboarding, benefits administration support, payroll, employee communications, HR data management, compliance documentation, employee engagement initiatives, and day-to-day HR operations. The HR Coordinator serves as a key resource for employees and ensures accurate and timely execution of HR processes. This position supports Provident’s workforce of 100 employees, ensuring we can achieve our mission of increasing access to quality behavioral health services, especially for those with the greatest need. 

Job Requirements and Qualifications 

Minimum Education: 

·         High school diploma or equivalent 

·         Associate's degree in Human Resources, Business Administration, or a related field. Equivalent blend of education/coursework, training, and experience will be considered in lieu of degree completion. 

Minimum Experience:  

·         1 to 3 years of human resources, recruiting, payroll, and benefits administration required  

·         Experience working with HRIS programs, including payroll features, recruitment applicant tracking, and employee data management in software platforms such as IPS/Anova/UKG or similar systems 

Licenses/Certifications:  

·         SHRM Certified Professional (SHRM-CP) and/or aPHR (Associate Professional in Human Resources) preferred, but not required 

·         FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) preferred, but not required 

Other Skills Required 

·         Proficient in Microsoft 365 (SharePoint, Outlook, Excel, Word, etc.) and HRIS platforms. 

·         Strong data entry, auditing, reconciliation, and reporting capabilities. 

·         Strong communication skills, both oral and written. 

·         Strong organizational, time management, and administrative skills. 

·         Ability to maintain strictest level of confidentiality of employee, payroll, and agency information 

·         Ability to manage multiple priorities and deadlines. 

·         Reliable, consistent, and accurate work. 

·         Knowledgeable of local, state, and federal employment and payroll laws and regulations to ensure compliance of Provident’s practices. 

·         Accountability for individual, department, and agency performance 

·         The ability to work collaboratively with Provident’s multidisciplinary teams, leaders, and management staff. 

·         Ability to foster a positive and inclusive work culture.  

Salary : $25 - $28