What are the responsibilities and job description for the Executive Assistant, Iselin, NJ (Onsite) position at Provident Bank?
Overview
How would you like to join one of the most highly regarded financial institutions in New Jersey with deep roots in the community? Provident Bank is a successful and growing organization committed to placing employees, customers, and the communities we serve at the center of everything we do.
Under general supervision, this position provides high-level administrative support to leadership, including organizing, scheduling, coordinating, and managing departmental activities. The role requires handling confidential information, supporting internal communications, and ensuring the efficient operation of the department.
Key Responsibilities
Executive & Administrative Support
Provide high-level administrative support, including managing calendars, scheduling meetings, coordinating appointments, and handling correspondence. Serve as a central point of coordination to ensure leadership priorities are effectively managed.
Meeting & Communication Coordination
Organize meetings, prepare agendas, capture notes, and distribute materials. Ensure follow-up actions are documented and communicated to support team alignment and collaboration.
Reporting, Data Management & Analysis
Compile, organize, and analyze data from multiple sources to prepare reports, summaries, and presentations that support business operations and decision-making.
Operational & Office Administration
Maintain day-to-day operational efficiency by managing office supplies, organizing files, and supporting departmental administrative processes.
Cross-Functional Collaboration & Relationship Management
Act as a liaison across departments and with external partners to facilitate communication and information flow across the organization.
Confidential & Sensitive Information Handling
Handle confidential and sensitive information with discretion, exercising sound judgment in managing non-routine matters.
Event, Travel & Logistics Coordination
Coordinate meetings, events, and travel logistics, ensuring all details are executed efficiently and effectively.
Minimum Qualifications
Working Conditions
May also involve travel to customers and/or property locations.
Hazards
The hazards are mainly those present in a normal office setting and those present in commuting by car. Occasionally, they may be exposed to those conditions present in public forums and meeting places.
This job description may not be all-inclusive. Employees are expected to perform other duties as assigned and directed by management. Job descriptions and duties may be modified when deemed appropriate by management.
Provident Bank recognizes and supports the importance of creating a socially and culturally diverse employee base. We understand, value, and appreciate the unique perspectives that a diverse workforce can contribute to our organization. We put the employee and the customer at the center of strategy because culture is a critical differentiator for why people choose to work here.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law.
Pay Details
$31.18 - $38.97/hourly
Please note, the base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, education, geographic location, internal equity, and other applicable business and organizational needs.
This role is incentive eligible based upon company, business, and/or individual goal achievement and performance.
Team members accrue paid time-off (PTO), receive Holiday (PTO) and are eligible to participate in the bank’s Health and Wellness benefits including Medical, Dental and Vision Plans, Flexible and Health Savings Accounts, and a 401(k) Retirement Plan. In addition, the company provides Disability Insurance, an Employee Assistance Program, and Basic Life Insurance. Company sponsored Tuition Disbursement and Loan Repayment programs are also available. Voluntary benefits include Supplemental Life Insurance, Accident, Critical Illness, Hospital Indemnity and Legal plans.
How would you like to join one of the most highly regarded financial institutions in New Jersey with deep roots in the community? Provident Bank is a successful and growing organization committed to placing employees, customers, and the communities we serve at the center of everything we do.
Under general supervision, this position provides high-level administrative support to leadership, including organizing, scheduling, coordinating, and managing departmental activities. The role requires handling confidential information, supporting internal communications, and ensuring the efficient operation of the department.
Key Responsibilities
Executive & Administrative Support
Provide high-level administrative support, including managing calendars, scheduling meetings, coordinating appointments, and handling correspondence. Serve as a central point of coordination to ensure leadership priorities are effectively managed.
Meeting & Communication Coordination
Organize meetings, prepare agendas, capture notes, and distribute materials. Ensure follow-up actions are documented and communicated to support team alignment and collaboration.
Reporting, Data Management & Analysis
Compile, organize, and analyze data from multiple sources to prepare reports, summaries, and presentations that support business operations and decision-making.
Operational & Office Administration
Maintain day-to-day operational efficiency by managing office supplies, organizing files, and supporting departmental administrative processes.
Cross-Functional Collaboration & Relationship Management
Act as a liaison across departments and with external partners to facilitate communication and information flow across the organization.
Confidential & Sensitive Information Handling
Handle confidential and sensitive information with discretion, exercising sound judgment in managing non-routine matters.
Event, Travel & Logistics Coordination
Coordinate meetings, events, and travel logistics, ensuring all details are executed efficiently and effectively.
Minimum Qualifications
- Experience supporting senior leadership or executive-level management
- 7 years of administrative support experience, including demonstrated responsibility for the key functions above
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Strong organizational and time management skills with the ability to prioritize multiple tasks
- Excellent attention to detail and accuracy
- Ability to compile, analyze, and present information effectively
- Strong interpersonal and relationship-building skills
- Ability to work independently and manage workflow with minimal supervision
- Sound judgment and problem-solving ability
- Ability to handle confidential and sensitive information with discretion
- Strong coordination and follow-through skills
- College or professional school degree desired
- Experience in a financial services or corporate environment
Working Conditions
- Prolonged sitting
- Lifting from 5 to 10 lbs. (printer paper, storage boxes)
- Occasional bending or overhead lifting (storing files or boxes)
May also involve travel to customers and/or property locations.
Hazards
The hazards are mainly those present in a normal office setting and those present in commuting by car. Occasionally, they may be exposed to those conditions present in public forums and meeting places.
This job description may not be all-inclusive. Employees are expected to perform other duties as assigned and directed by management. Job descriptions and duties may be modified when deemed appropriate by management.
Provident Bank recognizes and supports the importance of creating a socially and culturally diverse employee base. We understand, value, and appreciate the unique perspectives that a diverse workforce can contribute to our organization. We put the employee and the customer at the center of strategy because culture is a critical differentiator for why people choose to work here.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law.
Pay Details
$31.18 - $38.97/hourly
Please note, the base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, education, geographic location, internal equity, and other applicable business and organizational needs.
This role is incentive eligible based upon company, business, and/or individual goal achievement and performance.
Team members accrue paid time-off (PTO), receive Holiday (PTO) and are eligible to participate in the bank’s Health and Wellness benefits including Medical, Dental and Vision Plans, Flexible and Health Savings Accounts, and a 401(k) Retirement Plan. In addition, the company provides Disability Insurance, an Employee Assistance Program, and Basic Life Insurance. Company sponsored Tuition Disbursement and Loan Repayment programs are also available. Voluntary benefits include Supplemental Life Insurance, Accident, Critical Illness, Hospital Indemnity and Legal plans.
Salary : $31 - $39