AP CLERK / OPERATIONS SUPPORT

Job Summary

We’re looking for a detail-loving, organized Accounts Payable Clerk / Operations Support team member to help keep our financial and daily office operations running smoothly. This is a dual role that combines accounts payable and bookkeeping support with some receptionist coverage and general company operations tasks.

This position is a great fit for someone who enjoys working with numbers, staying organized, solving discrepancies, and helping the office run efficiently. Experience with QuickBooks, Excel, and general accounting processes is a big plus, and previous title company, real estate, legal, or mortgage industry experience can be helpful.

Responsibilities

• Process invoices, receipts, credit card transactions, out-of-county payments, and fee attorney payments accurately and on time.
• Support accounts payable and bookkeeping tasks, including data entry, filing, and record keeping.
• Request missing statements, invoices, or receipts from vendors, contractors, and business partners.
• Reconcile business accounts to confirm payments match goods and services received.
• Use QuickBooks and Excel for invoice processing, account reconciliation, reporting, and bookkeeping adjustments.
• Build and maintain positive relationships with suppliers, contractors, and internal teams.
• Communicate clearly and professionally to resolve questions, discrepancies, or payment issues.
• Assist with phone coverage and provide backup support for the front desk receptionist as needed.
• Support general company operations and administrative tasks to help keep daily workflows moving.

• At least 2 years of vendor management, accounts payable, bookkeeping, or administrative support experience preferred.
• QuickBooks experience strongly preferred.
• Proficiency with Microsoft Excel, Word, and general computer systems.
• Strong data entry skills with excellent attention to detail.
• Solid math skills and the ability to identify and resolve discrepancies.
• Strong verbal communication skills, including active listening and telephone etiquette.
• Ability to multitask, prioritize, and stay organized while managing multiple accounts and office needs.
• Previous experience in a title company, real estate, legal, or mortgage environment is a plus, but not required.

Salary : $41,000 - $45,000