Annual Fund Manager

Annual Fund Manager

(FT - 35 hr/wk)

We are seeking a creative, strategic, and detail-oriented fundraising professional to serve as Annual Fund Manager within our External Relations team. Reporting to the Director of External Relations, this individual will play a key role in sustaining and growing Providence Public Library’s (PPL) Annual Fund. The ideal candidate will be an organized and collaborative team player with strong communication and design skills, capable of managing multifaceted fundraising campaigns and donor stewardship initiatives. This position offers the opportunity to shape PPL’s annual giving strategy, oversee donor engagement from acquisition to retention, and lead the creative development of fundraising materials and branding. The successful candidate will bring initiative, enthusiasm, and a passion for advancing PPL’s mission through meaningful donor relationships and effective annual giving programs.

Key Purpose/Summary:

The key objectives for this position are to:

• Manage the stability and growth of PPL’s Annual Fund.
• Manage the stewardship of monthly donors, participation-level donors, and mid-level donors.
• Manage all Development marketing materials and branding.

Primary Duties & Responsibilities:

Annual Fund / Annual Fund Marketing Management

• Collaborate with the Development team to raise $525,000 in unrestricted funds for PPL.
• Take a leadership role in creating, executing, and managing PPL’s holiday and spring annual fund campaigns (direct mail, email, and social media).
• Strategize donor acquisition through marketing PPL’s Annual Fund to Library users on a rolling basis, outside of traditional campaign periods.
• Oversee the monthly giving program, CatalogPPL, as well as membership cultivation and retention.
• Create and maintain the visual brand of all fundraising campaigns and their collateral.
• Serve as lead graphic designer for in-house projects, in collaboration with Director of Marketing.
• Help maintain the budget for all Development direct mail and marketing materials.

Stewardship Management

• Create and maintain a comprehensive stewardship plan for participation-level and mid-level donors outside of standard acknowledgements.
• Strategize donor acquisition and retention plans utilizing new methods and best practices.
• Refresh standard donor acknowledgements quarterly.

Volunteer Management

• Manage volunteer committees as needed or as they regrow.
• Facilitate volunteer needs with other departments at PPL.
• Attend all Development and Conservator Committee meetings and help to manage these committees.

Events Assistance

• Assist with the planning and execution of PPL’s annual gala, including sponsor solicitation and recognition.
• Assist with the planning and execution of Conservator Society (major donor) and Lyra Brown Nickerson Society (planned giving) events.
• Assist with the organization of other events (public and invitation only) to help promote PPL, as appropriate.
• Assist with Programs and Exhibition series as it pertains to donor cultivation, and provide a Development perspective as necessary.

Additional Skills:

• Excellent verbal and written skills.
• Strong attention to details and strong organizational skills.
• Comfortable working with various technology (i.e. Microsoft programs, Google Docs/Drive).
• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, patrons, and suppliers.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
• High degree of integrity and professionalism, respecting confidentiality of donor information and relationships.
• Excellent verbal and written communication skills, including public speaking.
• Excellent attention to detail and strong project management skills.
• Comfortable working with various technologies (i.e. Microsoft Office suite, Google Docs/Drive, Google Meet).
• Self-motivated and goal driven.
• Interact professionally with other employees, patrons, and suppliers.
• Demonstrated ability to work collaboratively as part of a team.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
• Ability to build trust-based relationships with a variety of constituents, including donors and prospective donors, corporate funders, Trustees, volunteers, community stakeholders, patrons, and staff.
• Proven knowledge of development/fundraising best practices and solicitation techniques;
• Proven ability to create, build, maintain, and grow professional relationships;
• Successful track record in meeting fundraising goals;
• Experience in writing appeal letters and proposals;
• Knowledge of grant and financial processes is a plus;
• Proficiency with Raiser’s Edge, and general understanding of iWave and Google Docs, is a plus.
• Flexibility to attend evening and weekend events, as necessary.
• Check email daily and respond to emails in a timely manner.
• Support and practice PPL’s stated values and demonstrate and share PPL’s commitment to being an all inclusive organization, including full participation in the implementation of PPL’s diversity, equity, and inclusion roadmap.
• Cultivate practices of diversity, equity, and inclusion within the organization that serves the public and each other.
• Other duties as assigned.

Education & Experience Required:

• A bachelor’s degree or 6-8 years of experience is required for this position.
• While this position is open to everyone, candidates should preferably be in mid-career and interested in an evolving role with potential for leadership responsibilities.

Additional Requirements:

• Driving/Travel requirements – 0-10%
• Position Location – Providence, RI
• Physical requirements – ability to occasionally lift/move up to 25 lbs.

Job Posting Requirements

This position is: Exempt and is not part of the Union

Hours: 35 hours per week, variable hours based on Monday - Friday, 8:30 am – 5 pm. Flexibility is expected for special events, etc. Work from home opportunities to be evaluated after 6 months of employment.

Salary Range: $60,000-$80,000/year. Per our hiring policy at PPL, the starting salary is $60,000, with up to 5% negotiation flexibility. We can also establish a performance-based plan for future increases if needed.

Benefits: The Library offers a comprehensive benefits package, including a group health, dental, and vision plans with an HRA that covers 95% of the health insurance deductible. If you don’t need insurance, you can opt for a monthly stipend instead. The package also includes fully paid life insurance (up to $50,000) and long-term disability coverage, as well as a generous amount of paid time off, starting with 16.5 days (3 weeks) annually. Additionally, the Library provides a retirement plan with both Traditional and Roth options, offering a 5.5% company match and 100% vesting from the moment you're hired.

COVER LETTER IS REQUIRED

Please submit cover letter and resume by January 12, 2026 to Montana Palmer at hr@provlib.org.

About the hiring process: Application will be open until the position is filled. Priority consideration for applications turned in by January 1, 2026. The interview process includes: application submission review, recruiter phone screen (only if qualified after application review), hiring team interview, potential panel interview and reference checks (approximately a 3-5 week process as start of application deadline).

Posting Date: December 8, 2025 – open until filled

Submit Cover Letter and Resume to:

E-mail:

The Providence Public Library

Attn: HR

150 Empire Street

Providence, RI 02903

Fax: 401-455-8002

Equal Opportunity

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at the Providence Public Library are based on merit, qualifications, and abilities. PPL is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth, or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age (40 and above), disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. PPL will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 403(b)
• 403(b) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person

Salary : $60,000 - $80,000