Home Health Business Office Manager

Company

Providence at Home with Compassus

Position Summary

The Home Health Business Office Manager is responsible for modeling the Compassus values of Compassion, Integrity, Excellence, Teamwork, and Innovation and for promoting the Compassus philosophy, using the 6 Pillars of Success as the foundation. S/he is responsible for upholding the Code of Ethical Conduct and for promoting positive working relationships within the company, among all departments, and all external stakeholders. The Home Health Business Office Manager is accountable for the management of the business office as well as related operational activities of the program in accordance with home health policy and procedure, including but not limited to, billing for reimbursement, payroll, and administrative quality improvement.

Position Specific Responsibilities

• Assists in maintaining updated financial records, including accounts payable, deposits, etc.
• Ensures that the Home Health Executive Director (ED) has signed off on invoices before sending them to Accounts Payable and that invoices are sent on a timely basis to take advantage of discounts and avoid late charges.
• Orders office supplies, forms, collateral materials, logo wear, and medical supplies and equipment as directed.
• Oversees the administration and monthly reconciliation for Compassus purchasing cards.
• Assigns appropriate workflow tasks, trains new users, troubleshoots when users experience difficulty with the system, and has final responsibility for ensuring that necessary entries are made and reporting is done on a timely basis within the EMR.
• Ensures that new team members complete all necessary onboarding processes, including managing the workflow processes for orientation, Payroll, personnel file, EMR, photo for identification badge, and other training as needed.
• Creates and maintains confidential records, such as the program’s personnel files, Candidate Information Sheets, and Employment Applications.
• Follows Records Retention policy for processing terminated personnel files.
• Tracks and ensures the updating of team member's professional licenses, automobile insurance, in-service training, contract renewals, and physician licenses through a personnel file audit policy.
• Processes payroll according to Company procedures.
• Serves as a communications liaison between team members and candidates/applicants and the Human Resources and Payroll staff to facilitate recruiting, onboarding, payroll, HRIS, benefits, etc. (The intent is for department/functional leaders to respond to team member's questions, rather than for the Business Office Coordinator to try to answer specific, technical questions.)
• Initiates personnel requisition, provides application and background release forms to recruiter, and communicates candidate status to the hiring supervisor.
• Monitors and reports on quality indicators.
• Maintains minutes of each QAPI meeting and distributes them to appropriate parties.
• Monitors and maintains a master calendar of program-specific activities required by regulatory agencies.
• Assists the program in constant preparedness for regulatory review.
• Directs other office team members for office processes.
• Handles general maintenance of the facility.
• Maintains and serves as a resource for troubleshooting all office equipment.
• Maintains inventory records on program equipment.
• Assists with equipment tracking.
• Records daily census and sends to leadership promptly.
• Attends and participates in staff meetings.
• Records and maintains minutes of staff meetings.
• Performs other duties as assigned.
  
  

Education And/or Experience

• High school diploma or GED required.
• Bachelor’s degree preferred.
• Two (2) years of office experience with at least one (1) year in a supervisory capacity required.
• Experience in insurance and Medicare/Medicaid billing and reimbursement preferred.
  
  

Skills

• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage.
• Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from leaders, team members, investors, and external parties. Strong written and verbal communications.
• Other Skills and Abilities: Ability to understand, read, write, and speak English. Articulates and embraces integrated healthcare at home philosophy.
  
  

Physical Demands and Work Environment: The demands of this role necessitate a team member to effectively perform essential functions. Adaptations can be made to accommodate team members with disabilities. Regular standing, walking, and manual dexterity are fundamental, along with the ability to lift and move objects up to 25 pounds. Visual acuity requirements include close and distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. This description provides a general overview and may vary by role and department, capturing the nuanced demands and conditions inherent to positions in our organization.

At Compassus, including all Compassus affiliates, diversity, equity, and inclusion are fundamental to our Pillars of Success. We are committed to creating a fair work environment where our team members feel welcomed, highly valued, and respected. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Compensation

The current compensation range for this position is $34.63 – $51.94 per hour. The specific rate of pay offered to a selected candidate will be determined based on relevant education, training, experience, geographic location, and other position-related factors. Compassus does not inquire about, consider, or rely upon an applicant's prior salary history in determining compensation. In addition to base compensation for the position, an employee working in this position may be eligible for pay differentials based on hours, shifts worked, or other criteria. They may also qualify for bonuses under applicable bonus programs or at Compassus’s discretion, as well as other forms of variable pay under relevant company policies. A summary of applicable pay programs will be provided during the offer process.

 

Benefits

Compassus offers a comprehensive total rewards package for this position, which may include: medical, dental, and vision insurance; employer-paid life and disability insurance; a 401(k) retirement plan; paid time off and paid holidays; mileage reimbursement; continuing education support; and an Employee Assistance Program. Specific benefit eligibility is determined by employment status and position classification and by the terms of the applicable benefit plan or program. A summary of available benefits will be provided during the offer process.

 

How to Apply / Application Deadline

Submit your application through the Compassus careers portal at https://www.compassuscareers.com/ or via the platform on which this posting appears. Compassus reserves the right to close this posting at any time, including once a sufficient candidate pool has been identified or an offer has been extended and accepted. Candidates are encouraged to apply promptly.

Build a Rewarding Career with Compassus

At Compassus, we care for our team members as much as we care for our patients and their families. Through our Care for Who I Am culture, we show compassion, respect, and appreciation for every individual. Embark on a career that cares for you while you care for others.

Your Career Journey Matters

We’re dedicated to helping you grow and succeed. Whether you’re pursuing leadership roles, specialized training, or exploring new career paths, we provide the tools and support you need to thrive.

The Compassus Advantage

• Meaningful Work: Make an impact every day by honoring the quality of life of our patients, supporting them and their families with compassion, and creating moments that truly matter.
• Career Development: Access leadership pathways, mentorship, and personalized professional development.
• Innovation Meets Compassion: Collaborate with a supportive team using the latest tools and technologies to deliver exceptional care.
• Enhanced Benefits: Enjoy competitive pay, flexible time off, tuition reimbursement, and wellness programs designed for your well-being.
• Recognition and Support: Be celebrated for your contributions through recognition programs that honor your dedication.
• A Culture of Belonging: Thrive in a culture where you can be your authentic self, valued for your unique contributions and supported in a community that embraces diversity and inclusion.
  
  

Ready to Join?

At Compassus, your career is more than a job—it’s an opportunity to make a lasting impact. Take the next step and join a team that empowers you to grow, innovate, and thrive.