Project Coordinator/Space Planning– Workplace, Relocation & Change Management

At PROVEN, we deliver more than projects, we deliver confidence, clarity, and calm in the midst of change. The Project Coordinator plays a vital support role to the Senior Project Manager by assisting with the daily administration, coordination, and execution of workplace transition and relocation projects.

This role is ideal for a highly organized professional with a foundation in project management and interior design, someone who can connect technical planning with the human experience of workplace change.

Primary Responsibilities

• Provide direct support to the Senior Project Manager on all active projects.
• Assist with developing and maintaining project schedules, budgets, task lists, and status reports.
• Conduct space audits, occupancy planning support, and help prepare test-fit layouts.
• Coordinate logistics with vendors, contractors, and internal teams, ensuring timely deliverables.
• Track inventory, asset management records, and FF&E documentation as required.
• Draft, proof, and distribute project communications, including meeting notes, move instructions, and status updates.
• Support meeting preparation and facilitation, including stakeholder workshops and project reviews.
• Maintain electronic filing systems, ensuring project documents are up to date and accessible.
• Participate in on-site walkthroughs to verify space readiness and move-day execution.
• Ensure compliance with PROVEN’s policies, client standards, and safety protocols.

What You Bring

• Bachelor’s degree in Project Management, Interior Design, or a related field.
• 2–5 years of experience in project coordination, relocation support, facilities management, or design.
• Strong organizational skills with the ability to handle multiple priorities at once.
• Familiarity with space planning concepts, FF&E coordination, and workplace standards.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with MS Project, AutoCAD, or Revit is a plus.
• Excellent written and verbal communication skills, with attention to detail in documentation.
• Ability to work collaboratively with project managers, designers, clients, and vendors.
• A proactive, dependable, and professional presence that supports the team’s success.

Key Competencies

• Task & Schedule Management
• Space Planning & Workplace Support
• Vendor & Contractor Coordination
• Digital Documentation & File Management
• Communication & Professional Writing
• Attention to Detail & Accuracy
• Flexibility & Adaptability in Fast-Paced Environments
• Team Collaboration & Support

Working Conditions & Expectations

• On-site presence at project locations as required.
• Availability for evening/weekend support during move or installation phases.
• Dress and conduct must reflect PROVEN’s standards of professionalism.
• Expected to model reliability, accountability, and a solutions-oriented mindset in all interactions.

Job Type: Full-time

Pay: Up to $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you have a degree related to Project Management, Interior Design, Architecture, Construction Management, or Facilities Planning? (Yes/No)
• Do you have experience producing test fits, layouts, or occupancy plans using CAD or Revit?
• Have you managed projects involving laboratory or technical spaces?
• Are you proficient in CAD?

If yes, on a scale of 1–5 (with 5 being expert), how would you rate your skill level?

• What is the most important quality you would bring to this project team

Education:

• Bachelor's (Required)

Experience:

• Revit: 1 year (Preferred)
• Project coordination: 5 years (Required)
• AutoCAD: 2 years (Required)

Work Location: In person

Salary : $85,000