Shipping & Receiving / Materials Coordinator – Precision Manufacturing

Grow with the ProtoFab family and be part of a team supporting Space, Science, and Mission-Critical Systems where precision, discipline, and accountability matter. This is a place for people who value teamwork and transparency, want their work to have real impact, and take pride in doing things the right way.

Job Title:

Shipping & Receiving / Materials Coordinator – Precision Manufacturing

Location:

Petaluma, California

Overview:

We are a growing contract manufacturing company in Petaluma, California, supporting high-precision customers across multiple industries. We are seeking a Shipping & Receiving / Materials Coordinator to play a key role in managing material flow, inventory accuracy, and outbound shipments in a structured manufacturing environment.

This role requires accuracy, accountability, and pride in workmanship—this is not a general warehouse position.

This role works at the intersection of material handling, quality, and scheduling, and requires clear daily communication with both internal teams and external partners.

The position interfaces closely with Quality Assurance, Production, and Purchasing and is well suited for someone who values process discipline, teamwork, and ownership of results.

Key Responsibilities:

• Coordinate inbound receiving and outbound finished-goods shipments
• Prepare domestic and international shipments, including outside processing
• Verify quantities, labeling, and documentation within the ERP system
• Maintain accurate inventory records and packaging standards
• Protect cosmetic and precision-machined components during handling and shipment
• Create and verify shipping documentation and invoices

Cross-Functional Collaboration:

• Participate in daily stand-up meetings to align on priorities, including push-ins, pull-outs, incoming material, outside processing, and customer shipments
• Use priority lists, schedules, and ERP data to manage daily workflow
• Communicate clearly via email with internal teams, suppliers, and service providers
• Identify and escalate material discrepancies or schedule conflicts proactively

Qualifications:

• 2 years of shipping, receiving, or materials experience in a manufacturing environment
• Experience working with ERP or MRP systems
• Strong organizational, communication, and documentation skills
• Comfortable working independently while supporting team priorities
• Ability to stand for extended periods and lift up to 50 lbs occasionally
• Forklift experience a plus

Compensation & Benefits:

• $23–$26.50/hour (DOE)
• Paid medical and dental (employee coverage)
• Paid time off
• Company-matching 401(k)

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