Accounts Payable Specialist

GENERAL DESCRIPTION OF JOB:

The Accounts Payable Specialist is responsible for processing all invoices received for payments and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. Additionally, the Accounts Payable Specialist will be responsibility for invoice input, petty cash, check run, vendor questions, date stamping and disturbing the accounts payable mail. This will involve, compiling and maintaining accounts payable records, while also providing clerical and administrative support as needed. In addition, the Accounts Payable Specialist will assist in month end close processes. The ideal candidate will be ambitious and capable of overseeing all aspects of production entry. This position will report to the Controller.

DUTIES:

The following duty statements are illustrative of the essential functions of the job and do not include other non essential or marginal duties that will be required. Protecto Wrap Company reserves the right to modify or change the duties or essential functions of the job at any time.

· Managing accounts payable using accounting software and other programs

· Analyze, prioritize, code, and pay invoices and credit cards, managing vendor or supplier expectations

· Analyze and verify all expense reimbursements from various departments

· Handling accounts payable for separate entities and vendors

· Ensuring bills are paid in a timely manner, including paying invoices to achieve early pay discounts if possible

· Processing due invoices for payments

· Process weekly check/ACH/PCD payment rents for AP disbursements

· Comparing purchase orders, prices, terms of payment and other charges including completing receipt of goods if needed for miscellaneous items

· Processing transactions and performing accounting duties such as vendor account maintenance and recording entries

· Answer inquiries from vendors, suppliers, and employee reimbursement, and research discrepancies.

· Check and approve all vouchers for payment

· Print all accounts payable reports and maintain all accounts payable files

· Interacts and resolves problems with vendors including reconciling vendor statements.

· File all processed AP payments weekly including reconciling invoices to weekly wire transfers

· Coaches and assists internal customers on AP issues

· Research and resolve issues with statements and invoices

· Routes checks and invoices for approval

· Completes and files the new vendor set-up request forms including applying for credit with vendors upon management request.

· Responsible for the void check process

· Interacts with other departments to achieve daily, monthly, quarterly, and yearly goals.

· Produces monthly, daily, and weekly reports

· Manage and maintain petty cash

· Assists in month end closing

· Daily reporting of sales to CEO & Sales Managers

· Sort & Distribute mail

· Create a listing of use tax, fixed assets, and prepaid invoices.

· Third backup on phones as needed

· Required to verify inventory pallets on warehouse floor

· Performs special projects as requested by Management

REQUIREMENTS:

SKILLS AND ABILITIES:

· Ability to accurately and efficiently enter lager amounts of data

· Detail oriented

· Experience with Accounts Payable

· Ability to communicate effectively both written and orally in English (Spanish a plus)

· Ability to handle time pressures

· Excellent organizational skills

· Advanced skills in MS Excel and Word

EDUCATION:

Associate's degree in Accounting or the equivalent in education and experience combined.

EXPERIENCE:

Accounts Payable

1 - 2 years of previous experience preferred

(An equivalent combination of education and work experience that satisfy the requirements of the job may be sufficient).

SUPPLEMENTAL INFORMATION:

This position requires successful completion of pre-employment checks to include a criminal background check, drug screening and if appropriate driving/motor vehicle records checks.

SUPERVISION RECEIVED:

Works under limited supervision from the Controller (I)

SUPERVISION EXERCISED:

None

INTERPERSONAL CONTACTS:

Contacts are with superiors, peers, subordinates, customers, and/or vendors. Contacts require the ability to exercise a high degree of interpersonal skills to influence persons at all levels. Incumbent is accountable for the results of the contact.

WORK ENVIRONMENT:

Work is generally confined to a standard office environment.

PHYSICAL DEMANDS:

The following are some of the physical demands commonly associated with this position.

No unusual physical demands are associated with this position.

Spends 90% of the time sitting and 10% of the time either standing or walking.

Occasionally lifts, carries, pulls or pushes up to 20 lbs.

Uses cart, dolly, or other equipment to carry in excess of 25 lbs.

Occasionally stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.

Verbal and auditory capacity enabling interpersonal communication through automated devices, such as telephones, radios, etc.

Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.

Visual capacity enabling constant use of computer or other work related equipment.

_________

Definitions:

Occasionally: Activity exists less than 1/3 of the time.

Frequently : Activity exists between 1/3 and 2/3 of the time.

Constantly : Activity exists more than 2/3 of the time.

Compensation: $23-$25 per hour based on experience. Company offers medical, dental, vision, STD, LTD, Life Insurance and PTO.