What are the responsibilities and job description for the Administrative Specialist position at Protech Services Group Inc?
Part-Time Administrative Coordinator
Company Overview
ProTech Services Group, Inc. is a premier technology services provider and business consulting company. We help organizations leverage IT solutions to improve profitability, drive growth, and strengthen security. Our services include Managed IT, Technology Consulting, Cybersecurity, Cloud Services, and Talent Acquisition.
Role Summary
ProTech Services Group is seeking a reliable, detail-oriented Part-Time Administrative Coordinator to support daily operations across client services, finance, and internal team initiatives.
This role is ideal for an experienced administrative professional who can work independently, proactively manage tasks, and collaborate effectively across teams. The position offers a flexible daytime schedule totaling approximately 12–18 hours per week.
Key Responsibilities
- Support client onboarding and retention activities, ensuring a smooth and professional client experience
- Assist with event preparation and coordination, including materials and logistics
- Perform aging invoice follow-ups and basic administrative support for finance-related tasks
- Maintain and update data, reports, and spreadsheets (Excel)
- Assist with client marketing materials and onboarding packages
- Help maintain a professional and organized office environment, including:
- Preparing conference rooms for client and guest meetings
- Stocking conference room refrigerators and refreshments
- Managing kitchen and common area supplies
- Provide general administrative and operational support to the team
- Handle ad hoc projects and miscellaneous office needs as they arise
What We’re Looking For
- Prior office or administrative experience required
- Highly self-directed, with the ability to work with minimal supervision
- Strong organizational and time management skills
- Detail-oriented with a commitment to accuracy
- Proactive, responsive, and collaborative team player
- Comfortable working in Microsoft Excel (data entry, basic formulas, formatting)
- Strong communication skills and follow-through
Work Environment & Physical Requirements
- Primarily desk-based work with extended computer use
- Ability to lift up to 15 pounds occasionally