What are the responsibilities and job description for the Operations & Logistics Coordinator position at prostaff?
Our client is seeking a proactive and highly organized Operations & Logistics Coordinator to support executive leadership and oversee day-to-day warehouse operations. This unique role combines executive support, operational coordination, and cross-functional collaboration, making it an excellent opportunity for someone who thrives in a fast-paced environment and enjoys balancing strategic priorities with hands-on execution.
Onsite
Direct Hire
Pay Rate: DoE
Schedule: Monday - Friday, 6 AM - 2:30 PM
Job Summary
Responsibilities
- Managing schedules, travel, and correspondence
- Coordinating cross-entity admin tasks, including matters related to our German and US legal entities
- Preparing documents, reports, and presentations for leadership
- Following up on action items and keeping leadership organized across ongoing projects
- Handling sensitive company matters with discretion
Operations & Warehouse
- Coordinate incoming goods receipts, administrative tasks within the Warehouse Management System (WMS) provided by the logistics service provider
- Being the go-to contact for the warehouse team on day-to-day questions
- Monitor operations and flag issues
- Regular floor walks and operational quality checks (Gemba Walk & Gemba Checks)
- Acting as the liaison between the warehouse team and our Germany HQ
- Supporting the rollout of new operational processes and directives
- Reporting on operational status, problems, and improvement opportunities to management
- Arbeitsanweisungen (creating Standard Operating Procedures)
- Quarterly checks and review of the Return Fulfillment (3 PL Partner), perform quality checks, and prepare reports.
Qualifications
- 2–4 years of experience in a management support, operations, or coordination role - ideally with exposure to both executive support and logistics or warehouse environments
- High level of discretion and reliability when handling confidential matters
- Structured, proactive way of working - you anticipate needs rather than wait for instructions
- Clear communicator across all levels
- Comfortable navigating international business contexts, including cross-entity admin
- Valid driver’s license and willingness to travel to the warehouse regularly
- Fluent in English; German is a plus
Our client offers a competitive compensation package as well as an excellent benefits package for eligible candidates.
Please visit us at https://www.prostaffworkforce.com/ to explore all opportunities.
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