Office Coordinator (part- time)

Be the backbone of a growing home health care agency where your organization,

leadership, and quick thinking directly impact client care and caregiver success. We’re

looking for a reliable, detail-oriented Office Coordinator who thrives in a fast-paced

environment, can manage caregiver schedules, handle last-minute changes, and keep

operations running smoothly every single day. If you’re someone who takes ownership,

solves problems quickly, and keeps everything together behind the scenes—this role is for

you.

Keywords: office work, caregiver, home care aid, home health aid, homecare, direct care worker, Philadelphia, PA,

Interested applicants may call 484-463-7573 for more information.'

Responsibilities

• Coordinate caregiver schedules and client assignments to ensure proper coverage.
• Answer incoming calls and assist clients, caregivers, and prospective employees
• Maintain accurate client and caregiver records
• Assist with onboarding and orientation for new caregivers.
• Track required documentation including clearances, TB Tests, and certifications.
• Assist with caregiver communication regarding schedules, call-offs, and changes
• Support payroll preparation and timesheet tracking.
• Maintain compliance with home care agency regulations and agency policies.
• Perform general administration duties including filing, scanning, and email correspondence.

Skills

• Strong organizational and time management skills
• Clear and professional communication
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to learn scheduling/documentation systems
• Detail-oriented with strong accuracy
• Problem-solving mindset under pressure

Key Competencies

• Ability to manage caregiver schedules and last-minute call-offs
• Strong customer service with clients and families
• Maintain confidentiality (HIPAA compliance)
• Ability to work independently and as part of a team

Preferred Qualifications

• Experience with EVV systems
• Knowledge of Medicaid or MCO processes
• Bilingual preferred

Job Type: Part-time

Pay: From $16.50 per hour

Benefits:

• Health insurance
• Paid time off

Application Question(s):

• How many years of experience do you have working with EVV systems?

Experience:

• HHA exchange scheduling: 1 year (Preferred)
• Office Administration: 1 year (Required)

Ability to Commute:

• Philadelphia, PA 19131 (Required)

Work Location: In person

Salary : $17