What are the responsibilities and job description for the Human Resources Administrative Assistant position at Prospera Consultoria?
Description
Job Title: HR Administrative Assistant
Reports To: HR Director
Location: Lake Oswego
Employment Type: Full time
Position Summary
The HR Administrative Assistant provides essential support to the Human Resources department by maintaining accurate employee records, ensuring compliance with licensing requirements, and assisting with file management and data tracking. This role requires strong organizational skills, attention to detail, and the ability to manage confidential information effectively.
Key Responsibilities
Employee File Management
Maintain and update all employee personnel files in compliance with agency and regulatory standards.
Ensure timely filing of documents such as certifications, background checks, and training records.
Licensing Compliance
Maintain licensing files for all staff to meet Department of Early Learning and Care (DELC) requirements.
Track expiration dates and notify employees of upcoming renewals.
Agency-Employee Linking
Link and unlink agency employees with the Department of Early Learning and Care system as needed.
Verify employee status and ensure accurate reporting to DELC.
Data Management
Maintain and update the HR master spreadsheet with current employee information, licensing status, and compliance data.
Generate reports as requested by HR leadership.
Administrative Support
Assist with onboarding and offboarding processes, including document collection and system updates.
Respond to employee inquiries regarding HR documentation and compliance requirements.
Support HR team with special projects and audits as needed.
Skills & Competencies
Knowledge of HR practices and compliance standards.
Strong communication and interpersonal skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Requirements
Associate degree in HR or related field preferred.
1–2 years of administrative experience, preferably in HR or compliance.
Strong proficiency in Microsoft Excel and other data management tools.
Excellent organizational skills and attention to detail.
Ability to maintain confidentiality and handle sensitive information.
Job Title: HR Administrative Assistant
Reports To: HR Director
Location: Lake Oswego
Employment Type: Full time
Position Summary
The HR Administrative Assistant provides essential support to the Human Resources department by maintaining accurate employee records, ensuring compliance with licensing requirements, and assisting with file management and data tracking. This role requires strong organizational skills, attention to detail, and the ability to manage confidential information effectively.
Key Responsibilities
Employee File Management
Maintain and update all employee personnel files in compliance with agency and regulatory standards.
Ensure timely filing of documents such as certifications, background checks, and training records.
Licensing Compliance
Maintain licensing files for all staff to meet Department of Early Learning and Care (DELC) requirements.
Track expiration dates and notify employees of upcoming renewals.
Agency-Employee Linking
Link and unlink agency employees with the Department of Early Learning and Care system as needed.
Verify employee status and ensure accurate reporting to DELC.
Data Management
Maintain and update the HR master spreadsheet with current employee information, licensing status, and compliance data.
Generate reports as requested by HR leadership.
Administrative Support
Assist with onboarding and offboarding processes, including document collection and system updates.
Respond to employee inquiries regarding HR documentation and compliance requirements.
Support HR team with special projects and audits as needed.
Skills & Competencies
Knowledge of HR practices and compliance standards.
Strong communication and interpersonal skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Requirements
Associate degree in HR or related field preferred.
1–2 years of administrative experience, preferably in HR or compliance.
Strong proficiency in Microsoft Excel and other data management tools.
Excellent organizational skills and attention to detail.
Ability to maintain confidentiality and handle sensitive information.