What are the responsibilities and job description for the Warehouse & Inventory Specialist-Purchasing - Construction (2025-2026) position at Prosper ISD?
Minimum Salary: $48,707/Days: 224
Primary Purpose:
The Warehouse & Inventory Specialist is responsible for coordinating logistics (including manual labor) and managing orders associated with additional furniture purchases for existing campuses. This includes ensuring timely and accurate tracking of product delivery and documentation, as well as verifying and closing out purchase orders. The specialist is also responsible for overseeing the removal of existing furniture and evaluating each request to determine whether the current furniture continues to meet the District’s needs.
Qualifications:
Education/Certification:
High school diploma or GED
Valid Texas driver’s license Driving record that is insurable with PISD insurance carrier
Special Knowledge/Skills:
- Ability to maintain accurate inventory control records and reports
- Ability to perform multiple tasks simultaneously
- Ability to understand and follow detailed written or verbal instructions
- Ability to communicate effectively with others
- Ability to perform work successfully in Microsoft Word, Excel, and other computer software applications
- Strong planning, organizational, and interpersonal skills
- Ability to adapt to a changing work environment and to continuously improve operations
- Ability to perform work independently without constant supervision
- Understanding of and commitment to customer care principles
- Ability to diagnose and resolve problems
Experience:
Two years of experience in Facilities/Construction/Warehouse environment is preferred
Major Responsibilities and Duties:
Purchases & Invoices
1. Create and maintain purchase order logs and monitor order status.
2. Review and verify all products received and work with departments to make sure correct products are received in good condition.
3. Track purchase orders and invoices in a timely, thorough, and efficient manner.
4. Oversee the purchase and installation of products as requested.
5. Review/approve/reject furniture purchase requests to maintain District Standard.
6. Monitor all project punch lists and warranty logs and verify completion of punch list and warranty items by the contractors and/or vendors related to furniture purchases.
7. Compile, maintain, and file all physical and electronic reports, and other documents as required.
8. Provide Procurement Services Manager and Purchasing with information needed for them to process and reconcile purchase orders according to District established procedures.
9. Coordinate deliveries and meet delivery installers as needed.
10. Coordinate multiple new product deliveries and schedule intra-district moves. Create a scope of work (loading and delivery sequence) and a needs list (to request pricing for all furniture needed).
11. Support the Procurement Services Manager in a variety of job-related tasks or duties that may be needed for the overall success of furniture purchasing projects.
Furniture & Portables
12. Move and relocate existing furniture from the Warehouse to a campus, campus to warehouse or from campus-to-campus as required.
13. Assemble furniture as needed.
14. Supervise movers/installers as needed.
15. Coordinate with campus administration and Administration Office departments to schedule movement of portables.
Repairs
16. Process warranties as needed.
17. Change locks and align doors as needed (related to furniture only).
18. Evaluate furniture repair requests, including those from other District Departments, make minor repairs, obtain turnkey quotes to repair non-warranty requests; or dispose of non-repairable furniture as needed.
19. Verify manufacturer, product, and availability for both warranty and non-warranty requests. Send information to department for review.
Inventory
20. Maintain all current and on-going records and documentation, including purchase records and inventories of portables.
21. Maintain overall organization of existing furniture inventory in the warehouse.
22. Coordinate surplus auction furniture inventory with maintenance staff.
23. Research requests for products that are non-district standards.
Safety
24. Follow established safety procedures and techniques to perform job duties including lifting and carrying.
25. Operate tools, equipment, and vehicles according to prescribed safety procedures.
26. Correct unsafe conditions in the work area and promptly report any conditions that are not immediately correctable to the supervisor.
27. Follow District safety protocols and emergency procedures.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; power tools, drills, screw guns, rachets, sockets, pallet jacks, furniture dollies and 2-wheel dollies, driving district vehicles
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and se of mouse; occasional reaching
Lifting: Frequent lifting and carrying (less than 25-50 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress